Receptionist / Legal Assistant

2 weeks ago


Orlando, United States Nishad Khan PL Full time
Job DescriptionJob Description

Boutique real estate law firm and title company, located in downtown Orlando, is seeking a hardworking and experienced receptionist/legal assistant for our fast-paced Orlando office. The ideal candidate is a self-starter and team player who is dedicated to providing exceptional customer service.

This is a great opportunity for someone looking to join a high energy and efficient team.

Responsibilities:

  • Answer, screen, and forward incoming phone calls for the business
  • Welcome and attend to clients and visitors upon arrival to the office
  • Maintain calendars and schedule consultations, closings and meetings
  • Provide legal and administrative support for all attorneys and title closers
  • Assist with drafting, sending and logging of engagement letters and collection of retainers
  • Assist with gathering pertinent file information and opening files for new matters and closings
  • Prepare and track any checklists or critical date timelines based on client needs
  • Assist with the drafting of various closing documents, such as, deeds, bills of sale, affidavits, closing statements, and other documents
  • Make follow-up calls to parties and coordinate all aspects of the closing
  • Receive and log escrow deposits/check payments and provide proof of escrow
  • Order payoffs, estoppel letters, surveys and any other documents required to clear title
  • Handle post-closing duties, such as, disbursements, e-recording and policy preparation
  • Other duties and special projects as assigned

Qualifications:

  • Minimum 1-year administrative experience
  • Experience in legal or real estate setting preferred but not required
  • Ability to thrive in a fast-paced, dynamic environment
  • Ability to interact effectively with all staff, clients and external entities
  • Solid written and verbal communication skills and interpersonal skills
  • Exceptional attention to detail and superior organizational skills
  • Motivated and an independent worker
  • Computer proficient particularly with the Microsoft Office Suite
  • Experience using closing software such as Closer’s Choice is a benefit but not required
  • Background in title and survey review and satisfying title requirements is a plus
  • Bilingual (English/Spanish) preferred

This is a full-time position in our office. Work hours are Monday-Friday 8:30am-5:30pm. Salary commensurate with experience. We offer a comprehensive benefits package.

Company DescriptionBusy Real Estate and Business Law Firm.Company DescriptionBusy Real Estate and Business Law Firm.

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