Human Resource Assistant

3 weeks ago

Moreno Valley, United States Family Services Association Full time
Job DescriptionJob Description

Human Resource Assistant

Summary of Position: The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department. This position is the first point of contact in the Human Resources Department. The role provides direct administrative support to the Chief Human Resource Officer.

Pay Range: $18.00 per hour to $22.00

FLSA Classification: Non-Exempt/Hourly, Full-Time (40 hours per week), Benefits Eligible

Department: Human Resources

Reports to: Chief Human Resource Officer


Essential Job Duties:

  • Support human resources processes by administering tests, scheduling appointments, conducting, and maintaining records and information.
  • Review and reconcile billings pertaining to the Human Resource Department (e.g. DOJ, Comp, etc.); complete check requests and submit to accounting for payment when necessary.
  • Record all meeting minutes for the CHRO.
  • Date/time stamp every correspondence coming into the Human Resources Department and ensure timely management of such correspondence.
  • Maintain accurate and up-to-date employee information by entering and updating employment and status-change data.
  • Provide secretarial support by entering, formatting, and printing information, formatting business correspondence, making copies, collating documents, formatting or developing PowerPoint presentations, maintaining filing, scanning documents, etc.
  • Organize a large quantity of paperwork, be highly efficient, and be able to multi-task.
  • Professionally answer the telephone, relay accurate and timely messages, and maintain equipment and supplies. Maintain employee confidence and protect operations by keeping human resource information confidential.
  • Maintain quality service by adhering to organization standards.
  • Scan employee files into the ADP system.
  • Draft and process correspondences for signature by the CHRO.
  • Compile data and prepare routine and special reports, including but not limited to ethnicity, current FSA sites, employee census, pay rates, new hires and terminations, department rosters, and others as needed.
  • Provide information to employees on procedures (according to employee manual) when requested.
  • Provide general administrative support to the Chief Human Resource Officer.
  • Assist the Recruiting Coordinator in collating or coordinating job applicant materials, setting up new-hire orientation, opening new-hire files, closing terminated files, processing payroll action forms, etc.
  • Assist in ensuring a smooth flow of internal forms and related paperwork.
  • Assist CHRO & Human Resources Supervisor to run Exclusion reports on new hires for clinical staff – (upon hire and annually)
  • Use agency or self-owned vehicle when required to do agency errands, unless directed otherwise by CHRO.
  • Assist with all agency-planned events that are HR-related.
  • Health Benefits- send out packets and complete enrollments and terms for Health Benefits including health, dental, and vision.
  • Upload all EDD documents.
  • Ensure timely and accurate new-hire reporting to the EDD as well as association with CDC sites when required.
  • Punctual and Regular Attendance.
  • Other related or reasonable duties as assigned and necessary.

Skills:

  • Ability to run accurate and timely reports from various databases and/or systems.
  • Maintaining up-to-date and accurate employee files
  • Dependability
  • High level of organization and ability to multi-task in a busy environment
  • Scheduling of appointments for CHRO
  • Must maintain ongoing confidentiality of sensitive information and data.
  • Able to work independently as well as a member of a team.
  • Support CHRO and others to schedule and onboard new employees.
  • Excellent verbal and written communication, ability to write emails or other correspondence, and knowledge of business letter formatting.
  • Ability to use all types of office equipment, including digital telephone equipment, Microsoft Office Suite, Excel, PowerPoint, various HRIS systems and databases, etc.
  • High level of proficiency with the use of computers.
  • Typing speed of at least 45 wpm (without errors).
  • Bilingual (Spanish/English) preferred.
  • Experience in a high-functioning human resource department environment is strongly preferred.
  • Professional demeanor and appearance

Minimum Qualifications:

  • High School diploma or GED equivalent required. Some college, administrative classes or similar is preferred.
  • Be highly proficient in Microsoft Office Suites, including Excel, PowerPoint, Word, Outlook, etc.
  • Able to type at least 45 WPM.
  • Experience in the Human Resource Office is strongly preferred.
  • Pass Clerical Test
  • Background Fingerprint Clearance
  • Drug Test Clearance
  • Ability to read and write English and to communicate at the level required for successful job performance.

Licenses & Certifications:

  • CA Driver’s License
  • Current Automobile Insurance and current DMV print out report.

Physical & Mental Demands:

  • Ability to sit in front of computer for long periods of time.
  • Ability to stay focused on task at hand with frequent interruptions. Office environment.
  • Mandatory vaccination against COVID-19 required.


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