Administrative Assistant

4 weeks ago

Bellaire, United States Unique Builders & Development inc. Full time
Job DescriptionJob Description

Job Summary:
As an Administrative Assistant, you will provide administrative support to ensure efficient operation of the office or department. You will assist managers and employees through a variety of tasks related to organization, communication, and coordination.

Responsibilities:

  • Office Management: Maintain office supplies, equipment, and facilities. Ensure a clean and organized workspace for employees and visitors.
  • Scheduling: Manage calendars, schedule appointments, and coordinate meetings. Prepare meeting rooms and materials as needed.
  • Communication: Answer and direct phone calls, emails, and inquiries. Handle correspondence and communicate with internal and external stakeholders.
  • Data Entry: Input and update data in databases, spreadsheets, and other software systems. Maintain accurate records and files.
  • Document Preparation: Draft, format, and proofread documents, reports, presentations, and correspondence. Ensure accuracy and consistency in written communications.
  • Travel Arrangements: Make travel arrangements, including booking flights, hotels, and transportation. Prepare travel itineraries and expense reports.
  • Filing and Organization: File and retrieve documents, records, and reports. Maintain filing systems and ensure confidentiality of sensitive information.
  • Meeting Support: Attend meetings, take minutes, and distribute notes or action items. Follow up on action items and deadlines as necessary.
  • Administrative Projects: Assist with special projects, research assignments, and other administrative tasks as assigned.
  • Customer Service: Provide excellent customer service to clients, visitors, and employees. Greet visitors, handle inquiries, and direct them to the appropriate person or department.
  • Coordination: Coordinate with other departments or external vendors to facilitate workflow and collaboration. Act as a liaison between different teams or individuals.
  • Problem Solving: Identify and resolve administrative issues or challenges in a timely and effective manner. Escalate complex issues to management as needed.

Qualifications:

  • High school diploma or equivalent; associate or bachelor's degree preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Attention to detail and accuracy in work.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and confidentiality in handling sensitive information.
  • Adaptability and willingness to learn new skills.
Company DescriptionUnique Builders & Development is a full-service design and building company located in Houston, TX. We offer a full range of design and construction services committed to fulfilling your vision and creating the home of your dreams.Company DescriptionUnique Builders & Development is a full-service design and building company located in Houston, TX. We offer a full range of design and construction services committed to fulfilling your vision and creating the home of your dreams.

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