Office Manager

1 week ago

Middlesex, United States Gemco Full time
Job DescriptionJob Description

Purpose of Job:

To manage the overall administration of the office in order to provide an efficient, effective and business-like operation of GEMCO’s activities and provide support to President and department heads as directed.

Reports to: President

Supervises: Receptionist, Office Assistant

Relationship with Other Functions:

Finance:

  • Provide finance with data and other input required by the function to perform standard accounting practices and complete required financial statements.
  • Define the format and frequency of data required from finance to manage the functions within the control of the Office Manager.

Human Resources:

  • Ability to take on and assist with HR duties, as needed. 

Equipment Operated:

  • PC/Windows Operating System
  • Microsoft Office
  • GEMCO’s Telecommunications System – Avaya
  • SuperOffice (CRM System)
  • Profit Key

Qualifications and Skills Required:

Education:

  • Minimum 2 years of college credits or a Certificate Program in Secretarial Skills a plus.

Experience:

  • 3+ years’ experience as an administrative assistant in office duties, clerical tasks, and working with Microsoft Office – Word, Excel, PowerPoint, and Outlook.
  • 3+ years’ experience as a supervisor or manager.

Specific Skills:

  • Proficient with the entire Microsoft Office suite: Word, Excel, PowerPoint, and Outlook.
  • Must Possess strong organizational and impeccable multi-tasking abilities.
  • Must be tech savvy and possess an in-depth knowledge of modern office management technology and information systems.
  • Professional level verbal and written communication skills.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem solving with strong decision-making skills.

Personal Characteristics:

  • Ability to work under pressure in a fast-paced environment, with a strong sense of urgency and endurance.
  • Must be professional, pleasant and assertive with a service-oriented attitude and commitment to serve all employees in the office that depend on the tasks handled by this position.
  • Ability to be proactive and anticipate the support required for the President and department heads.
  • Requires a pleasant and courteous personality and an attitude, willing to provide assistance and support to others.

Physical Requirements:

  • Must be able to sit and stand for prolonged periods of time. 
  • Ability to type at a net speed of 55 words per minute. 
  • Lift and carry 30 lbs of office materials. 
  • Ability to meet the travel requirements of this position, if any. 
  • Must have a valid-drivers license and clean driving history. 
  • Must be able to download Microsoft Teams and Outlook for ease of communication. 
  • Must have a reliable at-home internet connection and home computer. 

Training Required:

GEMCO Mission Profit Key System

GEMCO Organization GEMCO’s Phone System: Avaya

GEMCO Products SuperOffice

GEMCO Policies and Procedures

GEMCO Customers

GEMCO Suppliers

Company DescriptionOur people are our #1 asset and that’s a big reason why we’re the global leader in tumble mixing and drying for the pharmaceutical, chemical, powder metals, cosmetics industries... and more. A stable and growing operation, we pride ourselves in designing, engineering and manufacturing world-class solutions for our customers – huge names and brands everyone knows and trust. If you have interest in joining a challenging, fast-paced and high-growth company determined to remain the best of the best, please submit your application today.Company DescriptionOur people are our #1 asset and that’s a big reason why we’re the global leader in tumble mixing and drying for the pharmaceutical, chemical, powder metals, cosmetics industries... and more. A stable and growing operation, we pride ourselves in designing, engineering and manufacturing world-class solutions for our customers – huge names and brands everyone knows and trust. If you have interest in joining a challenging, fast-paced and high-growth company determined to remain the best of the best, please submit your application today.

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