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Accounting Coordinator AP/AR
2 months ago
At Zernco, employee and client satisfaction come before profit. We ensure the success of our employees, clients and subcontractors by building long-lasting relationships and remaining committed to strong moral and ethical principles, values and always doing the right thing. Zernco does not accept mediocrity, and we do not expect our clients to either. By regularly investing in the latest technology and continuing education, and using client feedback as a tool for improvement, we strive to bring our clients an exceptional construction experience.
From concept to completion, Zernco clients can expect the highest standards of craftsmanship, attention to detail, and responsiveness. Many of our national clients will tell you they’ve been partnering with us year after year for the past two decades because they know they can trust Zernco to deliver a quality building with speed and precision.
If what you have read about our company interests you then I encourage you to apply and Let's talk Zernco
Job Purpose:
Support for accounts payable and accounts receivable. Responsibilities include processing weekly AP payments, processing invoices/receipts and various AR tasks. Responsible for updating vendor accounts when necessary, including certificates of insurance. Assist in managing accounting emails, as well as electronic filing of accounting documents, and phone calls with basic communication
Essential Functions
Essential functions include but are not limited to the following. Other duties may be assigned.
- Consistently able to work in the office during the hours of 8am to 5pm Monday-Friday.
- Assist with AP/AR email management and communications.
- Post daily AP bank drafts and AR deposits.
- Generate and post monthly recurring AP invoices in Foundation.
- Process OH invoice batches daily, route for approval in Foundation, review audit report for accuracy prior to posting.
- Manage weekly check run process, communicate with PM’s for approval, print checks, process ACH and AmEx One AP files.
- Assist with follow up on Held Checks list for weekly check run, put invoices on hold in Foundation, release holds when indicated, request current COI’s.
- Update COI expiration dates on vendors in Foundation when renewal certificates are received.
- Review vendor statements for past due invoices, request copies if not entered in Foundation.
- New vendor setups as necessary.
- Follow up on outstanding checks that have not cleared the bank account within 60 days.
- Verification of vendor bank account details for ACH setup & updates in Foundation.
- Assist with special projects and provide backup to accounting team when necessary.
Qualifications and Requirements
- Ability to work regularly in the office between the hours of 8am-5pm Monday - Friday.
- Dependable, independent self starter who takes responsibility for the quality of work provided
- Ability to manage frequently changing priorities
- Ability to maintain confidentiality concerning financial/client information
- Ability to initiate and drive process improvements
- Comfortable working independently with minimal supervision and within tight deadlines
- General knowledge of the construction industry - not required but highly desired
- High level of proficiency in MS Office Suite (Word, Excel, Outlook)
- Excellent communication skills and ability to interact with all levels of management and customers / clients
- High degree of accuracy and attention to detail
- Experience in accounting, and specifically in the accounts payable department
- Strong data entry skills
- Customer service orientation