Legal Administrator
2 weeks ago
Legal Receptionist / Assistant / Secretary
Ellicott City, MD
MUST:
Experienced Legal Administrator
2+ years of experience working in a law firm
Experience in an immigration law firm
Exceptional verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational skills and acute attention to detail.
Ability to prioritize tasks and manage time efficiently.
Professional demeanor and a strong customer service orientation.
Familiarity with legal terminology and procedures is advantageous.
Degree is preferred
DUTIES:
Extend a warm welcome to clients and visitors, ensuring a professional and friendly atmosphere. Manage incoming calls, promptly directing them to the appropriate individual or department.
Coordinate client appointments, meetings, and conference room bookings with precision. Maintain the firm's calendar, ensuring accuracy and efficiency in scheduling.
Assist in addressing client inquiries, both in person and over the phone. Offer basic information about the firm's services and efficiently direct complex inquiries to the appropriate attorney or staff member.
Provide comprehensive administrative support to attorneys and staff, including tasks such as copying, scanning, filing, and document preparation. Assist with mail distribution and other clerical duties as needed.
Uphold the impeccable appearance of the reception area and conference rooms, ensuring they are clean, organized, and presentable at all times. Monitor and replenish office supplies to maintain operational efficiency.
Maintain accurate and up-to-date client and visitor logs. Assist in maintaining electronic and paper filing systems to ensure efficient retrieval of information.
Handle sensitive and confidential information with the utmost discretion and professionalism. Adhere strictly to confidentiality guidelines and legal requirements.
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