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Executive Assistant to CEO

3 months ago

The Woodlands, United States Woodforest Acceptance Solutions Full time
Job DescriptionJob Description

Description:

The Executive Assistant to the CEO will play a pivotal role in managing the CEO's schedule, coordinating meetings, and ensuring smooth day-to-day operations.  

Key Responsibilities:

·     Serve as the primary point of contact between the CEO and internal and external stakeholders.

·     Provide a broad level of administrative support to the CEO, including expense reporting, calendar management, meeting preparation and arranging complex travel plans.

·         Serves as a communications liaison to the Executive and Senior Management team; receives and screens visitors, mail, and phone calls; responds to questions, requests and issues; relays and routes information as appropriate; ensures any necessary follow up actions are taken in a timely manner.

·         Handles travel arrangements and business itineraries; prepares and submits expense reports.

·         Composes, edits, and types a variety of confidential materials, reports, presentations and internal and external correspondence with high standards for grammar, spelling and document formatting; ensures timely and accurate distribution of communications.

·         Performs project-oriented assignments including researching data and issues, compiling information and preparing results and recommendations.

·         Manages any necessary logistics for board and executive meetings, events and appointments; prepares and compiles materials and agendas. 

·         Attends internal and external meetings upon request by business associates, customers, vendors, or team members.

·         Performs other job-related duties or special projects as assigned.

 

Competencies Required:

·        Impeccable communication skills with the ability to act confidently and professionally at all levels.

·       Solid technology, phone and internet skills, including intermediate proficiency with Microsoft Office applications (i.e., Excel, Word, Outlook, SharePoint, etc.).

·        Advanced knowledge of English grammar, appropriate standards regarding letter and memorandum composition, and proper telephone etiquette

·         Ability to develop and maintain a broad understanding organization, business objectives and operations.

·         Ability to exercise sound judgment and independent discretion in setting priorities, communicating with others, and handling confidential or sensitive information.

·         Strong communication and interpersonal skills; ability to foster effective business relationships with internal and external parties.  

·         Professional appearance and demeanor; maintains a positive and congenial attitude; deals effectively with a variety of personalities with diplomacy, tact and poise.

·         Customer service orientation with effective problem-solving, negotiation and follow-up skills.

·         Proven ability to prioritize and manage workload and to instill a sense of urgency in others as necessary to meet deadlines.

·         Team player with the ability to work independently in a fast-paced environment.

·         Excellent planning and organizational skills with strong attention to detail and concern for accuracy.

·         Flexibility to attend evening and weekend events on behalf of the organization.

 

Minimum Qualifications/Experience:

·         5+ years’ experience directly supporting C-Suite.

·         Experience in the financial services industry preferred.

 

Formal Education & Certification:

·         Bachelor’s degree in Business Administration, Accounting, Finance or related field preferred.