Contracts Administrator

3 days ago

Irvine, United States Staffing Full time
Job DescriptionJob Description

Title: Contracts Administrator Associate
Location: Irvine, CA 92606
Position Type: Right to Hire
Rate: $25 - $30/Hour

Description

1st Shift: 7:30am - 4:00pm (Monday through Friday)
Position Summary:
Administers assigned contracts on basic products to ensure fulfillment of contractual obligations during performance period. Monitorscontract performance, negotiates pricing and terms, manages, drafts, and negotiates contract amendments, and ensures compliancewith contract requirements. May have primary responsibility for basic contracts and assists in pre-award bid and negotiations. Providesinput for defining requirements and generating proposals for new business.
Individual contributor typically reporting to a contract manager or lead position. Has routine interaction with functional team membersand identified internal resources. May have limited contact with customers.
Essential Functions:
1. Administers contracts by analyzing performance requirements and customer purchase order requirements issued against PurchaseOrders, Basic Contract Agreements, and/or Long-Term Agreements. Analyses include performance to delivery schedules, pricing, termsand conditions and other contract provisions. Ensures contract files and supporting documents are maintained.
2. Determines technically and commercially compliant proposal packages in response to customer or contract requirements. Evaluatesperformance requirements, delivery schedules, and estimates of costs of material, equipment, and labor hours.
3. Negotiates basic contract requirements in accordance with legal and company regulations and policies. Negotiates price, terms andconditions, deliveries, and other business issues within scope of responsibility. Ensures contract provisions are clear and conform tocompany policy.
4. Investigates customer claims by collecting and analyzing information. Monitors contract performance and determines the need forcontract amendments or extensions. Determines when customer directed changes are out-of-scope. Maintains records of contractchange activity.
5. Authorizes the work to be performed by releasing the Sales Order into the system. Provides contract information to others in planningor operations for order fulfillment and communication with customers.
6. Researches and resolves customer issues and provides status. Keeps the customer informed until the specific problem is resolved.
7. Complies with federal, state, and aerospace industry regulations; ensures adherence to requirements and advises management onneeded actions.
8. Maintains current professional and technical knowledge and may participate in professional associations (e.g. the National ContractManagement Association (NCMA); the International Association of Commercial Contract Management).
JOB REQUIREMENTS:
Qualifications:
· Bachelors degree (BA) in Business Administration or a related discipline. Professional entry level position. May have limited priorindustry experience or have worked under direction in previous student internship programs.
· Understanding of basic contract administration principles and concepts and general business operations. General knowledge of legaland regulatory requirements related to contract administration and government procurement, if applicable.
· Maintains a thorough knowledge of corporate and division policies and administrative procedures.
· Ability to work with only general work direction and instructions regarding the scope and priority of assignments.
· Ability to read, analyze, and interpret contracts, financial reports, and technical proposals; develops recommendations to clarify orresolve problems.
· Ability to respond to inquiries or complaints from customers, regulatory agencies, or other internal teams.
· Ability to negotiate effectively to obtain best prices and terms on products, materials, and services.
· Ability to use standards business applications software and to learn specific databases for contracts or customer contacts.
· Ability to effectively communicate and present information to team members, team leaders, and customers.
Additional Comments:
The essential functions have been provided as examples of the type of work performed by employees assigned to this jobclassification. The Company reserves the right to modify the work assignments and/or to make reasonable accommodations so thatqualified employees can perform the essential functions. The job description is not intended to be an all-inclusive list of duties andresponsibilities. It is intended to describe the general nature of the position.

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