Accounting Assistant

1 month ago

Garland, United States On Time Experts Heating Air & Plumbing Full time
Job DescriptionJob Description

Join Our Team: Where Your Excellence is Valued

Who We Are

We're a growing team because we hire the best, and our customers love us for it. Based in DFW, we've built a strong reputation—you've probably seen our trucks and ads. But what truly sets us apart is our team culture. Here, you're appreciated for your hard work, encouraged to pursue ongoing training and education, and rewarded for being the best. People come to us for a job but stay for a fulfilling career with ample growth opportunities.

What We Do

We are a team of home service experts committed to ensuring the peak performance of your home’s plumbing, heating, and air conditioning systems.

Our Mission

We enrich the lives of our team, clients, and community through honesty, integrity, and a commitment to Legendary Service. We do whatever it takes

Our Vision

To become the largest service company in the DFW market by delivering a Legendary customer experience, one home at a time.

The Opportunity: Accounting Assistant

The role of the Accounting Clerk/Billing Assistant is responsible for creating invoices, credit memos, payment applications, multiple types of reconciliations and other general accounting duties due to the customer and vendors. This position assists the Controller with the updates of the customer accounts while providing On-Time Experts customer service to achieve specific key factor goals. The candidate will have some AP and month end close process duties assigned.

Position overview

Accounting Assistant Duties and Responsibilities: 

Minimum Qualifications: 2 yrs in AR/AP/ full cycle accounting 

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

  •  Communicates effectively with customers and internal personnel to:
    • Process Batch Billing, complete all sales journals, and invoices.
  • Associate degree from a two-year College or University with a related field; or one year’s experience in billing/accounts receivables and customer service.
  • Strong math aptitude - counting and calculation.
  • Advanced data entry skills.
  • Advanced standard Microsoft Office programs especially Excel, Word and light Access
  • Multitasker, Accurate and detail oriented
  • Effective communication skills (verbal and written) to work with all levels of users.
  • Good organization skills, initiative and ability to prioritize and work independently.
  • Must have the ability to adhere to flexibility in work schedule.
  • Job Type: Full-time
  • Pay: Starting at $22.00 per hour
  • Expected Hours: 40 per week
  • 401(k) with matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
  • Minimum 1 year of relevant experience
  • Office environment
  • 8-hour shifts
  • Day shift
  • Monday to Friday
    • Troubleshoot and resolve issues regarding export of Invoices & Payments.
    • Run & rerun membership charges for members
    • Contact customers regarding billing and payment methods & update customer data.
    • Assist with problem solving for customer accounts.
    • Anticipate problems and react proactively to solve them.
    • Audit and maintain monthly memberships and cleanups
    • Update daily AR report and notes
  • Responsible for checking and reconciling payments deposited.
  • Reconcile AR related cash, credit cards, ach transactions, and checks daily.
  • Reconcile monthly corporate credit cards and electronically deposit checks from customers.
  • Assist with end of month closing processes and reporting.
  • Monitor and apply Finance company payments and finance charges
  • Learn and become viable back up for Accounts Payable – post and process payments
  • Participate in annual audit processes.
  • Communicate effectively via the telephone, e-mail and in-person with customers, customer service representatives, vendors, and other internal personnel.
  • Meet or exceed total service needs of customers. Takes steps to alleviate issues and improve service efficiency.

Minimum Qualifications: 2 yrs in AR/AP/ full cycle accounting 

 

If you're ready to join a team that values your excellence and offers a path to growth, apply today

Company DescriptionOn Time Experts Story

More than 50 years ago...

Bob Dolton started what came to be known as the On Time Experts in 1965. He had one truck and lots of desire to provide honest heating and air conditioning repair and installation in Garland, Texas. He had so much desire, even a heart attack on the job in 1978 didn't stop him from serving his customers. Like he had a whatever it takes tattoo on his heart.

In 1981 his little business had grown to 12 employees, and Bob felt it was his time to ride into the sunset. So he sold the company. We became Unique Indoor Comfort and began expanding.

From the bottom to owning the company

In June of 1985 the new owner hired Randy Kelley as a parts runner & helper. Randy learned the refrigerant cycle. He ran repair calls with the service manager, the president and owner, as well as the other service techs. He helped on installs. He answered phones, ordered parts, filled inventory and whatever else needed to be done. All that hands-on work taught Randy a lot.

Sometime in early 1987 the service manager quit and Randy started training service managers. He trained 2 or 3 before he decided in July of 1988 that he wanted the position. He continued as service manager until January of 1995, when he became President of the company.

Randy decided he wanted to provide his customers even better service. He trained his techs to focus on how customers wanted to be treated, instead of how we preferred to do business. By 2012, Randy bought the company and gave even more attention to treating customers like family. Business boomed.

A New Name

At the beginning of 2014, we changed our name to the On Time Experts. We also clarified what we stand for and against:
On Time or Your Repair is Free If we ever show up late, I don't care how much it was going to cost, your repair is free.
Do it Right the First Time or Make it Right, Whatever it Takes If a mistake happens, every On Time Experts employee is empowered with an unlimited budget to make it right, whatever... it... takes.

You'll talk to a real person whenever you call. You won't ever get an answering machine or an answering service in another country no matter what time of day, night, holiday or weekend. We're here for you.
Front of the Line Family guaranteed 24-hour repair, a dedicated VIP Hotline, 15% discounts, 2 Tune-Ups/yr and a $100/yr Franklin Fund for new equipment to our most loyal customers.

Over-the-Line Committed To Your Comfort

The On Time Experts are over-the-line committed to giving you the most comfort in your home and the best experience with our Comfort Experts. It starts from Randy Kelley and filters down to every employee here. If you ask Randy why he's so passionate about treating you like a person, he'll probably say, Shoot, I got a whatever it takes tattoo on my heart, just like Bob Dolton, who started us over 50 years ago.

You would have loved Bob Dolton.
We hope you love the service we give you
Randy Kelley, ownerCompany DescriptionOn Time Experts Story\r
\r
More than 50 years ago...\r
\r
Bob Dolton started what came to be known as the On Time Experts in 1965. He had one truck and lots of desire to provide honest heating and air conditioning repair and installation in Garland, Texas. He had so much desire, even a heart attack on the job in 1978 didn't stop him from serving his customers. Like he had a whatever it takes tattoo on his heart.\r
\r
In 1981 his little business had grown to 12 employees, and Bob felt it was his time to ride into the sunset. So he sold the company. We became Unique Indoor Comfort and began expanding. \r
\r
From the bottom to owning the company\r
\r
In June of 1985 the new owner hired Randy Kelley as a parts runner & helper. Randy learned the refrigerant cycle. He ran repair calls with the service manager, the president and owner, as well as the other service techs. He helped on installs. He answered phones, ordered parts, filled inventory and whatever else needed to be done. All that hands-on work taught Randy a lot. \r
\r
Sometime in early 1987 the service manager quit and Randy started training service managers. He trained 2 or 3 before he decided in July of 1988 that he wanted the position. He continued as service manager until January of 1995, when he became President of the company. \r
\r
Randy decided he wanted to provide his customers even better service. He trained his techs to focus on how customers wanted to be treated, instead of how we preferred to do business. By 2012, Randy bought the company and gave even more attention to treating customers like family. Business boomed.\r
\r
A New Name\r
\r
At the beginning of 2014, we changed our name to the On Time Experts. We also clarified what we stand for and against:\r
On Time or Your Repair is Free If we ever show up late, I don't care how much it was going to cost, your repair is free.\r
Do it Right the First Time or Make it Right, Whatever it Takes If a mistake happens, every On Time Experts employee is empowered with an unlimited budget to make it right, whatever... it... takes.\r
\r
You'll talk to a real person whenever you call. You won't ever get an answering machine or an answering service in another country no matter what time of day, night, holiday or weekend. We're here for you.\r
Front of the Line Family guaranteed 24-hour repair, a dedicated VIP Hotline, 15% discounts, 2 Tune-Ups/yr and a $100/yr Franklin Fund for new equipment to our most loyal customers.\r
\r
Over-the-Line Committed To Your Comfort\r
\r
The On Time Experts are over-the-line committed to giving you the most comfort in your home and the best experience with our Comfort Experts. It starts from Randy Kelley and filters down to every employee here. If you ask Randy why he's so passionate about treating you like a person, he'll probably say, Shoot, I got a whatever it takes tattoo on my heart, just like Bob Dolton, who started us over 50 years ago.\r
\r
You would have loved Bob Dolton.\r
We hope you love the service we give you\r
Randy Kelley, owner

  • Staff Accountant

    2 months ago

    Garland, United States AmpThink Full time

    AmpThink is a leading provider of Technology systems for world class stadiums and arenas throughout North America. We are seeking a Staff Accountant to join our Customer Experience team. The successful applicant will play a role in ensuring the smooth financial operations of the business. The Staff Accountant will be expected to perform a variety of...

  • Staff Accountant

    2 months ago

    Garland, United States AmpThink Full time

    AmpThink is a leading provider of Technology systems for world class stadiums and arenas throughout North America. We are seeking a Staff Accountant to join our Customer Experience team. The successful applicant will play a role in ensuring the smooth financial operations of the business. The Staff Accountant will be expected to perform a variety of...

  • Staff Accountant

    3 weeks ago

    Garland, United States AmpThink Full time

    Job DescriptionJob DescriptionAmpThink is a leading provider of Technology systems for world class stadiums and arenas throughout North America. We are seeking a Staff Accountant to join our Customer Experience team. The successful applicant will play a role in ensuring the smooth financial operations of the business. The Staff Accountant will be expected to...

  • Staff Accountant

    1 month ago

    Garland, United States AmpThink Full time

    Job DescriptionJob DescriptionAmpThink is a leading provider of Technology systems for world class stadiums and arenas throughout North America. We are seeking a Staff Accountant to join our Customer Experience team. The successful applicant will play a role in ensuring the smooth financial operations of the business. The Staff Accountant will be expected to...

  • Bookkeeper Accountant

    3 months ago

    Garland, United States Babich & Assoc. Full time

    Job DescriptionJob DescriptionSeeking a Bookkeeper to handle Accounts Receivable & Accounts Payable, checks in and out weekly, assist with pre-payroll work and basic Office Manager duties. Other duties include ordering supplies, and sending out letters to clients, etc. The ideal candidate will have: - Experience with Quickbooks Desktop preferred- Ability to...

  • Accounts Payable Specialist

    3 weeks ago

    Garland, United States Careerbuilder-US Full time

    VIP is working with a client in Dallas, TX seeking a contract AP Specialist. This role is will be responsible for full cycle AP processing of high volume invoices and will pay up to $24/hr. The client is eager to hire for the role and there is a possibility of this position turning into a perm position. ACCOUNTS PAYABLE SPECIALIST • Processes...

  • Accounts Payable Specialist

    1 month ago

    Garland, United States Careerbuilder-US Full time

    VIP is working with a client in Dallas, TX seeking a contract AP Specialist. This role is will be responsible for full cycle AP processing of high volume invoices and will pay up to $24/hr. The client is eager to hire for the role and there is a possibility of this position turning into a perm position. ACCOUNTS PAYABLE SPECIALIST •...

  • Junior Account Manager

    1 day ago

    Garland, United States Crown Connect, Inc. Full time

    Job DescriptionJob DescriptionWe are seeking a motivated and enthusiastic Junior Account Manager to join our team. In this role, you will be responsible for supporting the senior account management team, nurturing customer relationships, and contributing to revenue generation efforts through our residential outreach initiatives. You will gain valuable...

  • Junior Account Manager

    3 hours ago

    Garland, Texas, United States Crown Connect, Inc. Full time

    Job OverviewCrown Connect, Inc. is seeking a highly motivated and enthusiastic Account Development Specialist to join our team. In this role, you will be responsible for supporting our senior account management team, nurturing customer relationships, and contributing to revenue generation efforts through our strategic business initiatives.Key...

  • Account Manager- Entry Level

    2 weeks ago

    Garland, United States Elite GI. Full time

    Our team at Elite Generations works closely with charitable and not-for-profit organizations to increase awareness and provide crucial support for their initiatives. By engaging community members through a personalized and face-to-face environment, our team is able to create genuine connections that provide our clients with lasting and even life-long...

  • Account Manager- Entry Level

    1 week ago

    Garland, United States Elite GI. Full time

    Our team at Elite Generations works closely with charitable and not-for-profit organizations to increase awareness and provide crucial support for their initiatives. By engaging community members through a personalized and face-to-face environment, our team is able to create genuine connections that provide our clients with lasting and even life-long...

  • Entry Level Account Manager

    1 month ago

    Garland, United States Olympus Executives Full time

    Job DescriptionJob DescriptionOur team at Olympus Executives works closely with charitable and not-for-profit organizations to increase awareness and provide crucial support for their initiatives. By engaging community members through a personalized and face-to-face environment, our team is able to create genuine connections that provide our clients with...

  • Key Account Support Specialist eComm

    10 hours ago

    Garland, Texas, United States Fortress Building Products Full time

    Job Title: Key Account Support Specialist eCommJob Summary:Fortress Building Products is seeking a highly skilled Key Account Support Specialist to join our team. As a Key Account Support Specialist, you will be responsible for providing exceptional support to our retail and dot com channels, ensuring excellent service and support to our customers.Key...

  • Administrative Assistant

    3 weeks ago

    Garland, United States DD Insulation, LLC Full time $18 - $20

    Job DescriptionJob DescriptionJob descriptionDD Insulation has a new career opportunity for an Administrative Assistant who can support daily operations related to Sales and Production. Candidates should possess a positive attitude, be a self-starter, and strong administrative skills.Essential FunctionsCreating and maintaining accurate Excel spreadsheets,...

  • Medical Assistant

    1 week ago

    Garland, United States CareNow Full time

    Description This position is incentive eligible. IntroductionWe are seeking a Clinical Medical Assistant like you who provides expertise and to be a champion of patient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we...

  • Registered Dental Assistant

    3 months ago

    Garland, United States Jefferson Dental and Orthodontics Full time

    Job DescriptionJob DescriptionWho Are We?We are Jefferson Dental & Orthodontics and we believe in taking a personal approach to dentistry. Since our humble beginnings in Texas in 1967, we’ve been a trusted friend for our patients near and far. At Jefferson, we understand it takes more than clinical excellence to earn a patient’s trust. It’s of the...

  • Dental Assistant Trainee

    3 months ago

    Garland, United States Jefferson Dental and Orthodontics Full time

    Job DescriptionJob DescriptionAre you passionate about providing the highest level of quality care to your patients? We are hiring for multiple Dental Assistant positions in all locations! We offer a huge opportunity for career growth with great training – No dental experience required!All The Hands On Dental Assistant Training You Need! (You do not have...

  • Customer Service/Administrative Assistant

    2 months ago

    Garland, United States Mesoblast Full time

    This fast-growing dynamic organization is currently looking for professional, experienced Customer/Administrative Assistant ASAP.Essential Duties and Responsibilities:Post daily encounter batches to the billing system. Balance daily charges, adjustments, and payments. Track, update, and file patient insurance information. Produce required posting shift...

  • Customer Service/Administrative Assistant

    7 days ago

    Garland, United States Mesoblast Limited Full time

    This fast-growing dynamic organization is currently looking for professional, experienced Customer/Administrative Assistant ASAP.   Essential Duties and Responsibilities: Post daily encounter batches to the billing system. Balance daily charges, adjustments, and payments. Track, update, and file patient insurance information. Produce required posting shift...

  • Assistant Manager

    1 month ago

    Garland, United States Whitewater Express Car Wash Full time

    Job DescriptionJob Description  *Applicants must be 18 years or older to be considered for this role, due to working in heavy machinery zones.*Come Work Where Leaders are Grown!Join Our Team to Fast-Track Your Career!  At WhiteWater Express, we're more than just a car wash; we're a family built on respect, communication, and a passion for people....