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Accounting Clerk III

2 months ago

Waco, United States GenTech Associates Full time
Job DescriptionJob Description

All candidates must be US Citizens as a federal clearance in required to be obtained for this role. 

Accounting Clerk III shall:

  • Review submitted vendor invoices for accuracy and completeness.
  • Invoice processing shall be performed in accordance with Prompt Payment Act (PPA) VA guidelines, policies, and established VA FSC SOPs and directives.
  • Catalog and prioritize invoices and documents into the appropriate work baskets   and electronic content libraries based on invoice data and processing requirements. 
  • Enter invoice and vendor information into VA FSC Financial Management Systems 
  • Compute, prepare, and review transaction data before submitting for manual and automated payments.
  • Analyze FSC Systems, invoices and transaction data for duplicate input based on established VA FSC guidelines, policies and procedures to render appropriate course of action to resolve invoice duplication issues.
  • The Payment Processing Accounting Clerk III contractors shall possess subject matter knowledge and judgement to independently complete assignments consisting of numerous steps that vary in nature and sequence, with minimal supervisory support.
  • They shall have high school diploma or its equivalent with 2+ years of experience in the field or in a related area and be able to perform basic Accounting Technician functions.

PAYMENT RESOLUTION

Analyze invoices or payment vouchers to substantiate form of payment. Use purchase order provided and contract provisions to validate certifications, price agreements and potential discounts or penalties based on information provided on invoices.  

  • Analyze and validate rejected electronic invoice inputting corrective actions into the IPPS and FMS.
  • Review electronic invoices for Tungsten and Electronic Data Interchange (EDI) electronic invoice processing systems automation compliance.
  • Analyze and review FMS Obligations and FSC systems to answer vendor and station claims/inquiries taking appropriate adjustment actions if necessary. 
  • Analyze reasons and resolve variances in amounts between invoice and receiving report (e.g. cost, quantity, vendor identification (VID)) processing payment rejects from the FMS reject table to ensure appropriate funding is obligated.
  • Analyze transactions and substantiate other reasons for payment rejects and take appropriate action if necessary.
  • Prepare Bills of Collections for erroneous payments to collect funds due the Government performing follow-up and oversight actions in accordance with VA and FSC policies and directives. Process vendor offset transaction in FMS if necessary.  Forward receivable to the U.S. Treasury for offset if necessary.
  • Resolve payment and vendor inquires submitted by field facility personnel including expenditure transfers, requests for payment expedition, purchase order number changes, and changes to acceptance dates, etc.
  • Communicate directly with station accounting and fiscal personnel to resolve payment issues and requests for changes.
  • The Payment Resolution Accounting Clerk III contractors shall possess subject matter knowledge and judgement to independently complete assignments consisting of numerous steps that vary in nature and sequence, with minimal supervisory support.
  • Individuals serving in these positions shall have a high school diploma or its equivalent with 2+ years of experience in the field or in a related area and be able to perform basic Accounting Technician functions.

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