Accounting Admin

2 weeks ago


Tampa, United States USA Murphy Beds & Cabinetry Full time
Job DescriptionJob Description

 

1.0 INTRODUCTION

 

The Bookkeeper is essential for performing the routine bookkeeping functions for the Company and preparing the necessary financial reports for the management

 

2.0 BASIC FUNCTIONS:

 

2.1 The basic function of the Bookkeeper is to ensure the smooth and efficient of the

requirements of the company including accounts receivable, accounts payable, banking, general ledger and payroll. Quick Books knowledge is essential.

2.2 In addition the Bookkeeper meets the financial obligations of the company and prepares the books for final audit and annual tax preparation.

 

3.0. REQUIREMENTS FOR THE JOB

 

3.1 Associate degree in accounting or related field.

3.2 5+ years of experience in a bookkeeping role, with 2 years as the principal bookkeeper.

3.3 Advanced accounting software experience, preferably in Quickbooks desktop or Online.

 

4.0 REPORTING RELATIONSHIPS

 

4.1 The Bookkeeper reports to the Owner

 

5.0 AUTHORITY

 

The Bookkeeper has the authority

5.1 To follow up invoices and make collections from customers

5.2 To make payments to vendors based on priority after due approval

5.3 To make payroll and process deductions after ensuring their accuracy.

 

6.0 RESPONSIBILITIES AND DUTIES

 

6.1 Perform the routine bookkeeping functions for the Company, including monitoring and recording Cash Receipts and Disbursements, Accounts Payable, and Accounts Receivable in QuickBooks or equivalent accounting software.

6.2 Invoice customers and track them to ensure the company is promptly paid. Ensure that delinquencies are pursued.

6.3 Process weekly payroll and ensure that all tax liabilities and other deductions are promptly paid to the appropriate agencies.

6.4 Compute quarterly Incentive payments.

6.5 Draw up the weekly cash management summary to track cash availability.

6.6 Reconcile Bank and Credit card accounts at the end of each month and prepare the monthly P&L statements and Balance Sheet.

6.7 Prepare monthly variance reports on variations from Budget.

6.8 Liaise with External Accountant to help prepare annual Tax returns.

6.9 Perform any other duty or task as may be assigned from time to time by the Owner

 

7.0 PERFORMANCE CRITERIA

7.1 Day to day accounting information is accurately entered into the accounting software.

7.2 Monthly Financial Statements are completed by the fifth (5th) working day following the close of the month and submitted to the Owner for review.

7.3 Receivables are tracked and collected when due. Delinquent accounts are brought to the attention of the Owner.

7.4 Vendor invoices are paid on a timely basis with discounts taken whenever possible, consistent with cash flow

7.5 Payroll payments are accurate and timely.


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