Operations Administrative Jr Associate

2 months ago

Fort Lauderdale, United States Habitat for Humanity of Broward Full time
Job DescriptionJob Description

Position: Operations Administrative Jr Associate

Reports to: VP of Finance and Operations

Must be collaborative, organized, able to meet deadlines and able to be skilled in computer use (word, excel, power point Excel, Access, Power Point, Publisher). Must be able to appropriately prioritize tasks and responsibilities and manage multiple projects simultaneously. Must be able to articulate the organization’s mission, values, and goals. The ability to work effectively with a diverse group of people and the ability to represent and understand Habitats Mission. Must have excellent people skills and be an initiative-taker. Must create and maintain organized, orderly paper and computer filing systems for office. Able to generate, reports, labels, and create, maintain, and merge data base information. Must also be able to import data, tables, excel documents, and picture files into word documents. Must use a copier, and basic phone system. Bilingual capability a plus

Job Classification: Hourly non-exempt

Hours: 9 am – 5 pm (non-remote position) 

Job responsibilities

·        Answer the finance line (including the voicemails) by sundown of that business day.

·        Organize and maintain all mortgage files electronically and hard files.

·        Maintain a clean, well-organized, and professional workplace. Maintain communication with Building manager and Building Maintenance services.

·        Manage mortgages including taking all calls homeowners and reporting on issues that need to be escalated.

·        Compile staff lists and Organizational Chart. And send out monthly updates per instruction.

·        Compile and maintain mortgage lists and statuses of active mortgages. Maintain portion of portfolio that may be sold.

·        Ensure all closed mortgage files are scanned and labeled into the processing folder and perform a quality control check.

·        Assist in Onboarding process where needed.

·        Maintain current copy of all Affiliate manuals.

·        Manage all HR company events such as birthdays etc.

·        Perform monthly quality control check on loan files in process to ensure that all files and documents are scanned into the pertinent folders.

·        Business errands - as needed – will be compensated mileage.

·        Contact/place orders with vendors - as needed.

·        Maintain & update computer data bases of current homeowners.

·        Maintain & update HR policy emails and HR notices.

·        Assists VP in Quality control and Compliance checks on all departments quarterly.

·        Maintain list of all Government grants and contracts in one place notating deadlines, reporting requirements. Assist accounting with government grant documentation for clean audit prep

·        Maintain accurate job postings and screening of incoming resume and scheduling interviews for managers who need assistance.

·        Assist VP in AmeriCorps recruiting management and reporting

·        Assist in management and maintenance of VP’s calendar and scheduling.

·        Assisting VP in monthly reporting functions.

·        Assisting VP in all projects as assigned.

·        Keep VP updated on all pertinent events and issues.

·        Other Duties may be assigned by VP

 

Qualifications: HS degree required, AA or BA degree preferred and at least 4 years of experience working in an office setting

Company DescriptionHabitat's Vision: A world where everyone has a decent place to live.

Mission Statement: Seeking to put God's love into action, Habitat for Humanity of Broward brings people together to build homes, communities and hope.

Habitat Broward offers a "hand up" not a "hand out" to low to very-low income families who are unable to qualify for conventional financing but are willing to work hard to improve their family's lives.Company DescriptionHabitat's Vision: A world where everyone has a decent place to live.\r
\r
Mission Statement: Seeking to put God's love into action, Habitat for Humanity of Broward brings people together to build homes, communities and hope.\r
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Habitat Broward offers a "hand up" not a "hand out" to low to very-low income families who are unable to qualify for conventional financing but are willing to work hard to improve their family's lives.

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