Project Manager

Job DescriptionJob Description

Project Manager - Cooling Tower Specialist

About Our Company

We are a leading HVAC company specializing in cooling towers, offering a comprehensive range of services from preventative maintenance to complete restoration and replacement projects. Our commitment to excellence is reflected in our meticulous approach to every project and our unwavering dedication to delivering exceptional results for our clients. We pride ourselves on our ability to manage complex projects with tight deadlines while maintaining the highest standards of quality and safety.

Job Summary

We are seeking an experienced, highly organized, and self-motivated Project Manager to oversee our cooling tower projects. The ideal candidate will excel in communication, demonstrate strong leadership skills, and thrive in a dynamic work environment that often requires travel and quick decision-making. This role is critical in ensuring our projects are completed to the highest standards of quality while maintaining safety and efficiency.

Detailed Responsibilities

Project Management

- Manage 1-2 cooling tower projects simultaneously, from initial planning through to completion, ensuring all projects are delivered on time and within scope.

- Provide daily verbal updates to senior management on project progress, challenges, and key milestones.

- Generate detailed reports with pictures for each project, explaining the process, findings, and recommendations.

- Create and manage punch lists to ensure exceptional quality standards are met.

- Adapt quickly to unexpected situations and make decisive actions to keep projects on schedule.

- Collaborate with the sales team on contract negotiations and scope changes.

Team Leadership and Communication

- Conduct daily tailgate safety and task meetings with the crew.

- Communicate company values and expectations clearly to the team.

- Mediate conflicts within the crew through individual conversations, escalating persistent issues to senior management when necessary.

- Lead by example and provide the crew with necessary tools and resources.

- Recognize and reward team members for good performance.

- Collaborate with the operations manager on performance reviews of team members.

- Oversee the site foreman and all technicians under your supervision, ensuring that daily operations run smoothly.

Quality Control and Safety Management

- Personally inspect job sites daily for cleanliness, safety, and quality of work

- Enforce and adhere to all company safety protocols, including proper use of PPE.

- Ensure all team members are properly trained in equipment use and safety procedures.

- Conduct daily tailgate safety meetings and participate in annual third-party safety training.

- Maintain a clean and organized work site to prevent accidents.

- Promptly address and rectify any identified hazards or non-compliance issues.

- Lead daily tailgate safety meetings and ensure that emergency procedures are well understood by all crew members.

Client and Management Interaction

- Maintain frequent (often daily) communication with clients, engineers, and vendors, ensuring that all parties are kept informed and projects progress smoothly.

- Provide exceptional customer service, addressing any client concerns promptly and ensuring high levels of client satisfaction.

Logistics and Resource Management

- Manage logistics for remote job sites, including travel arrangements and resource allocation.

- Coordinate deliveries and equipment drop-offs.

- Ensure proper maintenance and documentation of all branded vehicles and equipment.

- Collaborate with the site foreman to allocate labor and resources efficiently, ensuring optimal productivity on all projects.

- Ensure that all branded vehicles and equipment are properly maintained, with meticulous documentation of maintenance activities.

Documentation and Reporting

- Maintain detailed documentation including:

- Weekly hour logs

- Work truck mileage logs.

- Safety reports

- Work orders and service reports.

- Tool inventory

- Expense receipts (hardware store, gasoline, coatings)

- Submit all receipts filed by project for financial tracking.

- Report issues or delays immediately via email, followed by a phone call to ensure prompt attention and resolution.

Technical Responsibilities

- Integrate new technologies into company operations after proper training.

- Understand and apply basic concepts related to hand tools, plumbing, and electrical systems.

- Develop and apply industry-specific knowledge through intensive, hands-on training, with a focus on mastering cooling tower systems.

Qualifications and Skills

- Proven ability to lead teams effectively, with effective communication and problem-solving skills.

- Ability to adapt to changing work environments and project demands, with a focus on quick, decisive action.

- Meticulous attention to detail, with a commitment to maintaining cleanliness and organization at all job sites.

- Superior organizational and time management abilities

- Proficiency in Microsoft Office suite and Apple Calendar

- Basic understanding of hand tools, plumbing, and electrical terminology

- Ability to read and interpret technical drawings and specifications.

- Strong analytical and decision-making skills

Experience Requirements

- Experience with both preventative maintenance and major restoration/replacement projects preferred.

- Familiarity with HVAC systems is a plus, but not required as training will be provided.

Key Attributes

- Trustworthy and disciplined

- Self-motivated with a strong work ethic

- Meticulous attention to detail and commitment to tidiness

- Respectful team player with excellent interpersonal skills

- Commitment to always maintaining a safe work environment.

Travel Requirements

- Willingness to travel and work out of town during the week.

- Ability to stay in hotels for work-related travel.

- Comfortable with long travel and drive times between job sites

Training and Development

- Willingness to undergo 3-6 months of intensive, hands-on training in the cooling tower industry.

- Openness to learning and integrating new technologies into company operations.

- Participation in ongoing safety training and certification programs

Work Environment

- Dynamic work environment with changing job sites on a weekly or even daily basis

- Projects often have tight completion times, requiring efficient work and time management.

- Work involves the use of various power tools, equipment, and personal protective equipment.

- May involve working at heights and in various weather conditions.

Safety Protocols (All employees must adhere to these protocols)

- Proper use of Personal Protective Equipment (PPE) including hard hats, safety glasses, hearing protection, gloves, and safety boots

- Safe operation of power tools and equipment, including regular inspections and maintenance

- Proper use of fall protection equipment when working at heights

- Adherence to all safety protocols for large equipment operation, including manlifts and extended fork reach trucks.

- Familiarity with emergency procedures and basic first aid

Benefits and Compensation

- Competitive salary commensurate with experience

- Paid time off and holiday package

- Opportunities for ongoing training and professional growth.

- Company vehicle for project site visits along with gas card.

Performance Evaluation

Performance will be evaluated based on:

- Client Satisfaction: Ability to meet or exceed client expectations.

- Quality Standards: Adherence to company quality standards in all aspects of project delivery.

- Team Management: Effective leadership and management of the crew, including conflict resolution and performance reviews.

- Documentation: Accurate and timely submission of all required documentation and reports.

- Safety Compliance: Promotion and adherence to all company safety protocols and procedures.

Efficient-Aire Mechanical, Inc is an equal opportunity employer and values diversity in our workforce. We are committed to providing a work environment that prioritizes safety, quality, and customer satisfaction. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

 

 

Company DescriptionWe are a leading HVAC company specializing in cooling towers, offering a comprehensive range of services from preventative maintenance to complete restoration and replacement projects. Our commitment to excellence is reflected in our meticulous approach to every project and our unwavering dedication to delivering exceptional results for our clients. We pride ourselves on our ability to manage complex projects with tight deadlines while maintaining the highest standards of quality and safety.Company DescriptionWe are a leading HVAC company specializing in cooling towers, offering a comprehensive range of services from preventative maintenance to complete restoration and replacement projects. Our commitment to excellence is reflected in our meticulous approach to every project and our unwavering dedication to delivering exceptional results for our clients. We pride ourselves on our ability to manage complex projects with tight deadlines while maintaining the highest standards of quality and safety.

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