Program Assistant

1 week ago

Stockton, United States Hedy Holmes Staffing Services Full time
Job DescriptionJob DescriptionPosition: Program Assistant Pay Rate: $18.00 - $20.00 / hourlyLocation: Stockton, CASchedule: Monday – Thursday, 7:30am - 5:30pm; Friday 7:30am - 4:30pm (every other Friday off)
Job Description: (2-3 week project)Under close supervision, the Program Assistant performs general clerical and administrative work. Work may include data entry, receiving and distributing materials, answering telephones, processing work orders, maintaining files and records, mailing verifications, customer follow-up, answering questions, and generating correspondence. Performance of the duties requires excellent clerical and administrative skills and a thorough knowledge of modern office equipment. Some functions of this position may change depending on the corresponding department's, needs.Job Functions:
  • Responsible for providing clerical support to department staff, including answering incoming calls, routing calls, greeting visitors, answering questions from residents, and work order processing.
  • May serve as the Authority’s receptionist.
  • Maintains communication both oral and written with property owners and HCVP participants.
  • Receives and processes mail as requested by department staff.
  • Prepares correspondence, memoranda, agreements, reports, etc., as assigned which includes typing filing, data management, planning, organizing, and scheduling. Responsibilities may include receiving, distributing, computing, and managing maintenance work orders on a database.
  • Assists department staff in preparing, examining, checking, and vying and program and statistical reports, work orders, and resident files for completeness, accuracy, computation, and clarity.
  • While performing clerical duties, operates various standard office equipment such as computer terminals, typewriters, copy machines, calculators, postage meters, etc. Maintains maintenance records and instruction manuals on office and equipment, schedules routine and emergency maintenance calls for office equipment.
  • May be responsible for requisition and inventory of office supplies.
  • Monitors unit vacancies including preparing move-in and out reports.
  • Performs other duties as required including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.
Education:
  • High School Diploma

Experience Requirements:
  • Knowledge of local, state, and federal laws governing assisted housing programs, including resident selection, owner/resident regulations, leasing and eviction rules and regulations, maintenance policies, guidelines rules, and regulations as well as the purpose, policies, administrative procedures, and regulations of the Authority.
  • Knowledge of standard clerical procedures, including scheduling, mail distribution, and telephone etiquette.
  • Knowledge of modern office equipment including, copiers, personal computers, calculators, facsimile machines, etc.
  • Case Management experience is a plus.
  • Ability to present ideas in a clear and concise manner, both orally and in writing.
  • Ability to understand and follow written and oral instructions.
  • Ability to learn assigned clerical tasks readily and to adhere to prescribed departmental routines.
  • Ability to work effectively with customers and the general public.
  • Ability to maintain clerical records.
  • Ability to establish and maintain effective working relationships with co-workers, residents, HUD, and local, state, and federal officials.
  • Ability to type at a rate of 40 words per minute.


#ZRCompany DescriptionAfter 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process.

Hedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.

We take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.Company DescriptionAfter 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process. \r
\r
Hedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.\r
\r
We take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.

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