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Payroll Specialist

3 months ago

Portland, United States The Mental Health Association of Oregon Full time
Job DescriptionJob Description

Mental Health & Addiction Association of Oregon (MHAAO)

PAYROLL SPECIALIST JOB DESCRIPTION

Pay Range: $60,000 to $ 78,000 annually.

FTE: 1.0 FTE (40 hours per week), non-exempt, 9AM-5PM M-F

Benefits: This is a benefited position as outlined in the MHAAO Employee Handbook

Title: Payroll Specialist

Reports to: People & Culture Director

Department: People & Culture Department

Persons of color, LGBTQIA+ and members of all other underrepresented groups are strongly encouraged to apply.

MHAAO is looking for a Payroll Specialist to join our team This position will be responsible for all payroll functions of the organization. The ideal candidate for this position is passionate about and committed to the mission of MHAAO. This role will require you to interact at all times in a respectful, friendly way with all MHAAO staff, stakeholders, including community, volunteers, partners and other staff members.

MHAAO strives to honor cultural and spiritual diversity in the communities we serve as well as honoring Voice and Choice through trauma-informed practices. MHAAO is committed to Social Justice by assessing how it is reflected in our values, listening to feedback and practicing reflection. This commitment is extended to all our stakeholders, externally and internally.

Duties and Responsibilities

  • Prepare and process multistate semimonthly payroll.
  • Assist in data entry of new hires.
  • Process all terminated employees and calculate manual checks.
  • Research employee payroll inquiries or answers questions in a timely manner
  • Assist with annual merit increases, special, and retroactive calculations.
  • Assist with other special projects as required.
  • Assist in the review of bi-weekly and special payrolls.
  • Process Wage Garnishments and Child Support requests
  • Organize Payroll Storage and documentation.
  • Report to 401k, HSA, FSA carriers

Qualifications

  • Minimum of 3 to 5 years’ experience managing high-volume Payroll (at least 100+ employees).
  • Accounting and Human Resource experience a plus.
  • Proficient in ADP Workforce Now and ADP Workforce Now Time & Attendance
  • Experience processing Payroll & Benefits-related journal entries via an accounting system (e.g., QuickBooks Online, Sage Intacct, NetSuite)
  • Working knowledge of wage & hours laws.
  • Familiar with Oregon and Washington state & federal taxes.
  • Great energy, engaging, and enjoys collaborating with the team.
  • Experience in administration of any Time & Attendance system.
  • Great follow-through skills, and good with math and logic.
  • Great customer service mindset.
  • Attention to detail and analytical skills.
  • Organizational skills.
  • Flexibility and ability to multitask.
  • Ability to communicate in written form.

Knowledge, skills, & abilities

  • Basic office skills and abilities, knowledge of standard office equipment and software including Google Docs, Word, Excel, Adobe Acrobat, PowerPoint, Dropbox and ability and willingness to learn new and/or proprietary applications as necessary.
  • Excellent oral and written communication skills in English
  • Ability to multitask and prioritize assignments under high pressure in a fast-paced environment.
  • Willingness to work overtime if needed.
  • Understanding details of full payroll processes
  • Understanding of pre-tax payroll deductions

QUALIFICATIONS:

Expectations: MHAAO strives to honor cultural and spiritual diversity in the communities we serve as well as honoring Voice and Choice through trauma-informed practices. Being committed to Social Justice means being committed to constantly assessing our organizational values and the extent to which we are modeling or falling short of them. It also means listening to feedback from our stakeholders and others who have interacted with our organization and taking the time to understand and reflect on those interactions. This commitment is extended from the organization, as well as each employee of MHAAO.

Background Check: A background check will be conducted by MHAAO in accordance with the MHAAO background check policy before. A candidate must successfully pass the background check before being hired. A criminal record does not necessarily exclude an individual from employment with MHAAO.

Amount of Travel: Regular travel via car. A valid Oregon Driver’s License and proof of vehicle insurance is required.

The above accountabilities represent work performed by this position and are not all-inclusive. The omission of a specific accountability will not preclude it from the position if the work is similar, related, or a logical extension of the position.

Employment with Mental Health and Addiction Association of Oregon is "at-will." This means employees are free to resign at any time, with or without cause, and Mental Health and Addiction Association of Oregon may terminate the employment relationship at any time, with or without cause or advance notice. As an at-will employee, it is not guaranteed, in any manner, that you will be employed with Mental Health and Addiction Association of Oregon for any set period of time.

Mental Health and Addiction Association of Oregon is an Equal Opportunity Employer. Employment opportunities at Mental Health and Addiction Association of Oregon are based upon one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, gender identity, pregnancy, childbirth or related medical conditions, national origin, age, Veteran status, disability, genetic information, or any other characteristic protected by