Accounts Payable Specialist for Nonprofit Organization

4 days ago


Los Angeles, California, United States Pace Full time
Job Summary

PACE is seeking an experienced and detail-oriented Accounts Payable Specialist to join the organization and team.

The Accounts Payable Specialist will be responsible for processing all invoices received for payment and managing the payment of all creditors in an accurate, efficient, and timely manner.

Key Responsibilities:
  • Process outgoing payments in compliance with financial policies and procedures
  • Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data
  • Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted
  • Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
  • Facilitate payment of invoices due by sending bill reminders and contacting clients, if any
  • Generate reports detailing accounts payable status
  • Understand expense accounts and cost centers
  • Understand compliance issues around accounts payable process (W-9, sales, and taxes)
  • Familiar with MIP Sage Accounting system
  • Maintain vendor information using MIP system
  • Generate and verify accuracy of the weekly Accounts Payable Aging report
  • Respond to questions and make calls regarding billing problems; act as a liaison between departments and vendors
  • May provide clerical support as needed
  • Prepare checks, check deposits, and make bank deposits at various banks
  • Prepare and issue 1099 forms
  • Support the annual audit and funding source monitoring activities by providing supporting documentation to support payments, receipts, and general ledger journal entries
  • Assist with Non-Federal Share
  • Assist with contract audits, corporate audits, including A-133 and SEFA
  • Other tasks as assigned by Controller or Supervisor
Requirements:
  • Minimum High School Diploma or GED, AA degree or higher preferred
  • Minimum two (2) years of experience in Accounting role such as Accounting Clerk, Bookkeeper, or Staff Accountant, etc. required, preferably in fund accounting
  • Good communication skills
  • Microsoft Office knowledge is a must
  • Must be proficient in Microsoft Excel
  • MIP experience a plus but not required
Special Requirements:
  • Must satisfactorily pass background and employment/reference check
  • Valid Driver's License and adequate insurance coverage
  • COVID vaccination required; must have two-dose series of Pfizer or Moderna or a single-dose of Johnson & Johnson. Those that need a medical or religious exemption must reach out separately

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