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Executive Coordinator to Pres

2 months ago

Fort Lauderdale, United States Charter Schools USA Full time
Job DescriptionJob DescriptionJOB PURPOSE

The executive coordinator to the President strategically supports the President of CSUSA by effectively organizing priorities, managing projects and timelines, tracking action items, conducting analyses, creating presentations, and acting as a liaison for the President. This position provides support to the President with a high level of initiative, judgment, and discretion. Works collaboratively with other company executives and leaders of the organization, contractors, and external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES**
  • Organizes meetings by creating agendas, attending the meetings, crafting action items, and effectively following up on behalf of the President.
  • Has detailed understanding on company strategic initiatives and is actively engaged in ensuring initiatives are progressing, issues are identified, and bottlenecks are resolved with initiative owners.
  • Gathers, analyzes, and prepares information to support executive decision making.
  • Organizes priorities of the President and ensures effective use of time in scheduling activities.
  • Writes memos and follows-up communications on behalf of the President to respond to requests and communicate critical information.
  • Manages a complex schedule for the President and handles frequent reprioritizations that will often require independent decision making.
  • Works independently and within a team on special and nonrecurring and ongoing projects. Acts as a project manager for special projects, at the request of the President.
  • Assists in the maintenance of all files, documents, correspondence, budgets, and other corporate directives as necessary.
  • Participates in the training programs offered to increase the individual's skill and proficiency related to the assignments.
  • Handles confidential and non-routine information.
  • Follows federal and state laws, as well as company policies.

**MAY PERFORM OTHER DUTIES AS ASSIGNED**

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

SKILLS AND KNOWLEDGE
  1. Ability to perform tasks on short notice and outside regular business hours.
  2. Ability to support department's teamwork and demonstrate collegiality and professionalism with other departments.
  3. Demonstrates enthusiasm and commitment toward the job and the mission of the company; supports the company's values in the strategic areas of academic excellence, operational performance, superior culture, and financial health and growth, as outlined in the Employee Handbook.
  4. Works and interacts with staff and relates to individuals at all levels of the organization; relates to individuals at all levels. As unique situations present themselves, the incumbent must be sensitive to corporate needs, employee goodwill, and the public image.
  5. Ability to anticipate and foresee activities that are required without direction.
  6. Strong time management & organizational skills and the ability to prioritize wisely.
  7. Ability to thrive in a fast paced and challenging environment.
  8. Capacity to think strategically, critically, and respond analytically.
  9. Ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance.
  10. Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Strives to research, evaluate and implement best practices.
  11. Strong customer orientation.
  12. Establishes excellent interpersonal skills between all constituents: being courteous, professional, and helpful; demonstrates high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  13. Proactive and takes initiative. Thinks creatively. Drives projects to completion. Insists on highest level of quality.
  14. Demonstrates excellent oral (including presentations), written, interpersonal (active listening), skills and ability in negotiating and influencing; great phone etiquette.
  15. Good knowledge of company and departmental policies and procedures.
  16. Detailed knowledge of federal, state, and local requirements for K-12 schools and charter school law desirable but not required.

JOB REQUIREMENTS
  • Bachelor's Degree from an accredited institution or equivalent combination of education and experience.
  • Minimum of five (5) years of work experience in complex coordination of activities, management, or comparable experience.
  • Proficient experience with Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS).
  • Professional appearance and telephone manner is essential.
  • Commitment to company values.
  • Such alternatives to the above requirements as CSUSA may find appropriate and acceptable.

WORK ENVIRONMENT

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

  • Usual office working conditions.

PHYSICAL DEMANDS

  • Travel within or outside of Florida.
  • Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

  • Salary and benefits shall be paid consistent with CSUSA salary and benefit policy. Length of the work year and hours of employment shall be those established by Charter Schools USA.
  • This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

FLSA OVERTIME CATEGORY

Job is exempt from the overtime provisions of the Fair Labor Standards Act.

EVALUATION

Performance will be evaluated in accordance with Charter Schools USA's policy.

DECLARATION

Human Resources retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the CEO or the Senior Director of Human Resources will be subject to disciplinary action up to and including termination.

Company DescriptionCharter Schools USA is one of the oldest, largest and fastest-growing education management companies in the United States. Recently, AdvancEd awarded CSUSA the first Southern Association of Colleges and Schools (SACS) district accreditation for an education management company. We successfully manage high performing private and municipal schools for pre-Kindergarten through grade 12. We assist corporations, government entities, developers and nonprofit agencies with all phases of school design, planning, development, financing, construction, operations and curricula. We’ve also been instrumental in pushing forward legislative processes that have furthered education reform to help all students gain a high quality education.

While we are proud of our awards, we believe our greatest accomplishments are gaining a 95% plus satisfaction rate from parents and achieving a district “A” academic average for the last 6 years from the Department of Education. At Charter Schools USA, we always put students first in every decision we make. That philosophy, along with a certified and dedicated staff has placed Charter Schools USA as a leader in education management nationally.Company DescriptionCharter Schools USA is one of the oldest, largest and fastest-growing education management companies in the United States. Recently, AdvancEd awarded CSUSA the first Southern Association of Colleges and Schools (SACS) district accreditation for an education management company. We successfully manage high performing private and municipal schools for pre-Kindergarten through grade 12. We assist corporations, government entities, developers and nonprofit agencies with all phases of school design, planning, development, financing, construction, operations and curricula. We’ve also been instrumental in pushing forward legislative processes that have furthered education reform to help all students gain a high quality education. \r
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While we are proud of our awards, we believe our greatest accomplishments are gaining a 95% plus satisfaction rate from parents and achieving a district “A” academic average for the last 6 years from the Department of Education. At Charter Schools USA, we always put students first in every decision we make. That philosophy, along with a certified and dedicated staff has placed Charter Schools USA as a leader in education management nationally.