Executive Administrative Assistant

2 weeks ago

Houston, United States PAYNE LAW FIRM P C Full time
Job DescriptionJob Description

Personal injury law firm in midtown Houston seeks a full time experienced Executive Administrative Assistant.

Are you a rock-star executive assistant? Do you create to-do lists just for the satisfaction of checking items off? Are you at your best when keeping things and others organized? If so, this job is tailor-made for you We are in search of a detail-oriented, tech-savvy, self-starter to play a vital role as an executive assistant, supporting our team in our bi-costal law firm.

If you believe this job aligns with your skills, please submit your resume, cover letter and salary requirements.

Responsibilities and Duties:

  • Provide high-level administrative support to executives and other team members.
  • Manage calendars, schedule appointments, coordinate meetings, and arrange travel plans.
  • Efficiently manage day-to-day administrative duties efficiently.
  • Prepare and proofread documents, reports, and presentations.
  • Serve as a liaison between team members across all offices.
  • Professionally manage emails, phone calls, and correspondence.
  • Work alongside the marketing team and assist with social media interaction.
  • Maintain and track CLE records for attorneys.
  • Prepare and submit expense/reimbursement reports.
  • Create and update forms and templates for practice groups and update cases in CRM system.
  • Develops and maintains positive liaison relationships with various internal and external customers including employees, executives, board members and the general-public.
  • Assist with the intake of potential new clients.
  • Assist with the coordination of the law firm’s President’s personal and business matters.
  • Perform other duties and responsibilities as assigned.

Qualifications:

  • Minimum of 3 years’ experience in a similar executive support role, preferably in a law firm or professional services environment.
  • Excellent interpersonal, verbal, and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference).
  • Ability to cultivate and sustain positive relationships, both internally and externally, while maintaining a client service-oriented approach.
  • Demonstrate ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate.
  • Proactive and resourceful, with the ability to anticipate needs.
  • Can-do attitude and flexible approach.
  • Demonstrate strong organizational skills, effective follow-through, and the capacity to apply meticulous attention to detail across all levels of work.
  • Ability to multi-task in a fast-paced environment, ensuring high-quality work and timely response to deadlines, while effectively balancing workload.
  • Perform tasks that may be highly confidential or sensitive in nature, requiring discretion and diplomacy.
  • Proficient in MS Office products (Word, Excel, PowerPoint, and Outlook) with a tech-savvy aptitude, capable of quickly mastering new software applications. Possesses the ability to troubleshoot basic technical issues.
  • Must be able to work overtime as needed.

We provide a competitive salary and comprehensive benefits package. We will respond to candidates closely aligned with our qualifications.

Bilingual English/Spanish a plus but not required.

Job Type: Full-time

Company DescriptionThe Payne Law Firm is multifunctional law firm that represents a vast array of clients in the areas of Personal Injury and Wrongful Death Cases, Civil Litigation, Commercial Litigation, and Political Consultation. Its Corporate Law and Transactional Law practice involves representing clients domestically and abroad, as well as representing the interest of international clients in the United States. The Payne Law Firm, P.C.’s Civil Litigation and Commercial Litigation practices provide clients with optimal legal services in order to ensure that each client’s rights are properly protected.Company DescriptionThe Payne Law Firm is multifunctional law firm that represents a vast array of clients in the areas of Personal Injury and Wrongful Death Cases, Civil Litigation, Commercial Litigation, and Political Consultation. Its Corporate Law and Transactional Law practice involves representing clients domestically and abroad, as well as representing the interest of international clients in the United States. The Payne Law Firm, P.C.’s Civil Litigation and Commercial Litigation practices provide clients with optimal legal services in order to ensure that each client’s rights are properly protected.

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