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Administration Specialist

3 months ago

Houston, United States AtWork Personnel Services - NW Houston Full time
Job DescriptionJob Description

AtWork is one of the largest and fastest-growing recruiting companies in the US, with almost 100 locations across the country. With over 30 years of experience, we offer a full range of award-winning services, from temporary to direct-hire recruitment.  

We are seeking a detail-oriented and proactive Administrative Specialist to join our team. As a key member of our administrative staff, you will play a vital role in supporting day-to-day operations and ensuring efficient administrative processes within our manufacturing environment. This position offers an excellent opportunity to contribute to a leading manufacturing company and grow professionally.

Schedule: Monday - Friday 7:00am - 4:00pm or 8:00am - 5:00pm

Key Responsibilities:

·      Manage the front desk by answering calls, greeting visitors, and handling inquiries promptly and professionally.

·      Maintain office supplies inventory and coordinate equipment maintenance and repairs.

·      Schedule and coordinate meetings, appointments, and conference rooms.

·      Prepare and distribute correspondence, memos, letters, forms, and reports.

·      Assist in document management, including filing, scanning, and organizing company records.

·      Input and update data in company databases and ERP systems.

·      Generate reports and compile data for various departments as required.

·      Assist in coordinating shipments, logistics, and deliveries.

·      Communicate with suppliers and vendors to ensure timely deliveries and resolve any issues.

·      Assist production managers with administrative tasks related to manufacturing processes.

·      Coordinate with maintenance and quality control departments as needed.

·      Maintain records related to health and safety training and compliance.

Qualifications:

  • Proven experience as an administrative assistant or in a similar administrative role, preferably in a manufacturing setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Excellent verbal and written communication skills.
  • Attention to detail and ability to handle confidential information with discretion.
  • High school diploma or equivalent; additional qualifications in Office Administration or related field preferred.

Preferred Skills:

  • Familiarity with ERP systems and databases used in manufacturing environments.
  • Experience with logistics coordination and understanding of supply chain processes.
  • Knowledge of safety protocols and procedures within a manufacturing setting.

 

Company DescriptionIf you are looking for a job in Houston Northwest, look no further than AtWork. Our expert recruiters will see you through the hiring process, working tirelessly to find you the perfect job. We help place talented individuals in an array of fields, including administrative, light industrial, manufacturing, and warehouse. We work with candidates at all levels, from entry level to management. We will assist you in finding your next job quickly, ensuring weekly pay and a flexible schedule tailored to your needs.Company DescriptionIf you are looking for a job in Houston Northwest, look no further than AtWork. Our expert recruiters will see you through the hiring process, working tirelessly to find you the perfect job. We help place talented individuals in an array of fields, including administrative, light industrial, manufacturing, and warehouse. We work with candidates at all levels, from entry level to management. We will assist you in finding your next job quickly, ensuring weekly pay and a flexible schedule tailored to your needs.