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Human Resources Coordinator

3 months ago

Miami Lakes, United States The Graham Companies Full time
Job DescriptionJob DescriptionThe Graham Companies is privately owned with 90 years of experience positively impacting the South Florida community. Best known for the creation and development of Miami Lakes, a 3,000-acre master-planned community, the family-owned and operated company maintains being the largest landowner in the Town of Miami Lakes through apartment, office, industrial, retail, and hospitality holdings. Keeping to our roots, The Graham Companies continues to be involved in the agriculture business with dairy, beef, and pecan orchard farming located in Moore Haven, Florida, and Southwest Georgia.

We are looking for a highly motivated, organized and detailed-oriented individual to join our team as a Human Resources Coordinator. In this role, you will be responsible for providing administrative support for various HR functions such as employee recruitment, onboarding, performance management, and benefits administration. Always ensuring the smooth operation of our day-to-day activities. The successful candidate will possess excellent organizational, communication and interpersonal skills with an ability to work in a fast-paced environment. In addition, the individual should be proficient in Microsoft Office and have a strong ability to multitask. If you are a self-starter with a passion for HR and are looking for an exciting opportunity to make a difference, we encourage you to apply for this position.

In this role, you will...

Recruitment/Onboarding

  • Initiates the recruitment process in our ATS system and other relevant job board sites
  • Sources candidates and schedules interviews for candidates as assigned
  • Manages and maintains multiple checklists (new hire and termination)
  • Initiates the Predictive Index assessment during interviewing process
  • Submits request for background check, drug test and other verifications as needed
  • Selects and manages the appropriate ADP Onboarding Experience based on the role
  • Meets with new hires in person as needed to ensure that all new hire paperwork is completed
  • Collects I-9 documentation and process E-verify
  • Initiates new hire access requests with the IT Department
  • Ensures that training requirements are assigned upon onboarding new hires (i.e., Human Trafficking, Sexual Harassment)
  • Prints name tags for all new hires and/or replacements
  • Participates in the New Hire Orientation process
  • Maintains and updates job descriptions for all positions

Human Resources General Administration

  • Answers phones, assists employees and guests
  • Provides customer service and support for both internal and external customers for HR-related processes
  • Assists with maintenance of personnel files; ensures proper dispositioning of all applicants and all document management
  • Reconciles and processes non-insurance invoices for the Human Resources Department
  • Must maintain confidentiality and perform all duties in accordance with company policies and procedures
  • Coordinates years of service and other employee recognition for all divisions
  1. Creates Birthdays and Anniversary Cards Report
  2. Separates Cards for The Graham Companies and Hospitality
  3. Organizes Pins and Plaque for the month – (issue to managers to present)
  4. Checks for Bridge of Service
  5. Maintains service award board in lobby – put up milestone for each month
  6. Coordinates years of service presentations.
  7. Service awards/letters/packets
  • Maintains inventory of benefit guides and years of service pins and plaques
  • Pull monthly active list for Safety Raffle (Bingo stops only for loss time for the month you are running)
  • Prepares verification of employment letters
  • Distributes paychecks on payday. Creates sign in sheet for checks picked up on payday. If employee does not pick up check by the end of the day, they are mailed out.
  • Maintains inventory and orders office supplies as needed
  • Responsible for the maintenance and organization of the HR Office
  • Administration of files including Active, Medical, Termination and I-9 Terminations
  • Sorts incoming mail, distribute and stamp
  • Manages FedEx shipments
  • Scans all HR documents (file center) and drops into appropriate folders
  • Posts all company announcements on bulletin boards

Employee Relations

  • Assists with coordination of holiday, retirement, employee, and company events
  • New Graham Babies - Orders custom baby blankets for newborn babies
  • Maintains the Corporate snack program
  • Orders bereavement arrangements

Requirements and Qualifications...

  • High school diploma or GED required
  • Requires two (2) two years of administrative office work
  • Previous Human Resources experience a plus
  • Bi-lingual (English/Spanish)
  • Must be able to interact and communicate with individuals at all levels of the company
  • Clear and professional written, oral, and interpersonal communication skills
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks, demands, establishing priorities and meeting deadlines
  • Work requires continual attention to detail in composing, typing and proofing materials
  • Must possess ability to conduct research and work with minimal supervision
  • Excellent organizational and time management skills with the ability to multi-task and follow through
  • Skill in the use of computers and computer systems (including hardware and software) to set up functions, enter data, and process information
  • Skill in using mathematics to solve basic problems
  • Skill in working independently and following through with assignments with minimal direction
  • Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events
  • Customer service skills necessary to respond to requests effectively and professionally.
  • Basic ability to operate a computer using Microsoft Office products (Word and Outlook) and learn to use applicable division and organization specific software
  • Ability to establish and maintain accurate records
  • Ability to review, compile, and organize forms, documents, and related records for efficient processing and proper retrieval
  • Ability to understand and/or communicate effectively in both verbal and written format in the English and Spanish language
  • Ability to follow oral and written instructions and organize work for timely completion
  • Ability to perform detail-oriented tasks in a high-volume work environment with minimal supervision

Hours and Location

  • Hours 8:30am to 5:30pm
  • This role will be an office-based position in Miami Lakes, Florida.

Benefits

  • Medical, dental and vision insurance
  • Company paid life and disability coverage
  • 401k plan with 50% match on employee contributions up to 4%, vested after 3 years of employment
  • Pension Plan, vested after 5 years of employment

Monday through Friday
8:30am to 5:30pm