Construction Project Assistant

4 weeks ago

Port Allen, United States Flexicrew Technical Services (FTS) Full time
Job DescriptionJob Description

The schedule is M-T 7-5 and F 7-11.

Overview:

Port Allen, LA: Flexicrew Technical Services (FTS) is seeking a dynamic Project Assistant for a construction company who will perform a variety of administrative activities to provide support to an assigned organizational unit or project team. The role coordinates and performs project and office related administrative tasks.

 

Responsibilities:

· Process incoming documents according to established company document control procedures with minimal errors;

· Preparation of internal and external transmittals;

· Application of company document numbers to project and corporate documents;

· Proper identification and classification of documents according to company and client requirements;

· Expediting of documents through internal and external review cycles as applicable;

· Utilization of company database for managing documents;

· Assist company and client project teams and company employees in the search and retrieval of documents upon request;

· Upload transmitted documents to project SharePoint sites as applicable;

· Work closely with project administrative staff to ensure the flow of documents is smooth and seamless and that documents are prepared and transmitted according to company standards;

· Notify group manager of project issues that arise;

· Develop project procedures and processes as required;

· Assist all project team members with any administrative requests such as formatting of documents, locating documents, copying documents, project controls reports, distribution of drawings, etc.;

· Coordinates issuances from all disciplines and liaisons between Document Control and Engineering, coordinating unusual issuances and random auditing of issuances;

· Responsible for ensuring proper documentation (drawings, reports, etc.) are available for all project personnel in appropriate quantities;

· Responsible for acquiring hardcopies for distribution to internal and external clients;

· Attend meetings as needed (client project meetings, project team meetings, interdepartmental meetings, etc.), taking meeting notes and producing minutes of meeting;

· Check‐in and Check‐outs for project documents;

· Comply with all Company Core Safety Rules, policies and procedures

· Report any unsafe conditions wherever they exist to the safety department, their supervisor, or the management of the organization immediately

· Report all incidents/accidents/injuries involving the health and wellbeing of any employee to management immediately

 

Qualifications:

· Highschool diploma/GED

· Minimum of 3 years relevant experience in document control/quality assurance

· Extensive knowledge in Microsoft Office Suite

· Knowledge of Adobe Acrobat and SharePoint preferred

· Vendor data project background and knowledge including familiarity with vendor documents

· Strong organizational skills and attention to detail

· Ability to follow systems, procedures, and work flow processes and contribute to their improvement

· Ability to handle many different responsibilities and follow through to completion

· Ability to work in fast paced environment

· Flexibility to work within many systems and settings

· Ability to work with staff at all levels

 

 

Company DescriptionFlexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.Company DescriptionFlexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.

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