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Office Assistance

3 months ago

Salem, United States LaborMax Staffing Full time
Job DescriptionJob Description

Job Summary:

The Office Assistant will provide administrative support to ensure efficient operation of the office. You will support managers, employees, and visitors through a variety of tasks related to organization and communication. The ideal candidate will be resourceful, a good problem solver, and organized. Ensuring the smooth running of the office and contributing to driving sustainable growth will be among your responsibilities.

Key Responsibilities:

  • Administrative Support: Handle office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Communication: Answer and direct phone calls, respond to emails, and communicate with clients and vendors.
  • Scheduling: Assist in scheduling appointments and meetings, and maintain calendars for upper management.
  • Data Entry: Enter and update data in databases, ensuring accuracy and confidentiality.
  • Documentation: Prepare and edit correspondence, communications, presentations, and other documents.
  • Office Management: Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
  • Support Team Members: Provide information by answering questions and requests from co-workers and clients.
  • Office Environment: Ensure that the office is clean, organized, and ready for work each day.
  • Mail Handling: Receive, sort, and distribute incoming mail and prepare outgoing mail.
  • Customer Service: Greet and assist visitors to the office, ensuring a welcoming and professional atmosphere.
  • Special Projects: Assist with various projects as needed, often working closely with management or other departments.

Qualifications:

  • Education: High school diploma or equivalent; college degree preferred.
  • Experience: Previous office administration or relevant experience is preferred.
  • Skills:
    • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
    • Strong organizational and planning skills
    • Excellent written and verbal communication skills
    • Attention to detail and problem-solving skills
    • Ability to prioritize tasks and work independently
    • Familiarity with office equipment (e.g., printers, fax machines, and scanners)
  • Personal Attributes: Professional demeanor, positive attitude, and a team player.
Company DescriptionAt LaborMAX, our focus is always on doing the right thing for our clients, partners, and field team members. We also focus on putting the right people in the right job. With more than 105 branches in 31 states nationwide (and growing), you will never need to look far for a partner you can trust.

We are a team committed to providing exceptional support and doing the right thing for our clients, partners, and field team members.

We understand that excellent service is more than just a process, so we focus on placing the right people in the right job.Company DescriptionAt LaborMAX, our focus is always on doing the right thing for our clients, partners, and field team members. We also focus on putting the right people in the right job. With more than 105 branches in 31 states nationwide (and growing), you will never need to look far for a partner you can trust.\r
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We are a team committed to providing exceptional support and doing the right thing for our clients, partners, and field team members. \r
\r
We understand that excellent service is more than just a process, so we focus on placing the right people in the right job.