Current jobs related to Event Assistant - Washington - Association for the Advancement of Artificial Intelligence
-
Catering Event Assistant Chef
2 days ago
Washington, United States Event Planners & Catering Staff Full timeJob Description:Event Planners & Catering Staff is a premier source for professional event planning and catering staff. We are seeking a skilled Event Assistant Chef to join our team.The Event Assistant Chef will assist the Event Chef in all kitchen activities, including menu development, kitchen setup, inventory, food preparation, and presentation. The...
-
Catering Event Assistant Chef
5 months ago
Washington, United States Event Planners & Catering Staff Full timeJob Description: Event Planners & Catering Staff is always looking for great, passionate, dedicated, and hard-working team members to join our team. You get to work with various caterers, country clubs and venues throughout your area Work when, where, and with who you want Part-time flexible shift work Fun and fast-paced environment Great team Training is...
-
Event Chef Assistant
2 weeks ago
Washington, DC, USA, United States Event Planners & Catering Staff Full timeEvent Planners & Catering Staff Job OpportunityWe are seeking a skilled and dedicated Event Assistant Chef to join our team. As an Event Assistant Chef, you will be responsible for assisting the event chef in all kitchen activities, including menu development, kitchen setup, inventory, food preparation, and presentation.Key Responsibilities:Assist the event...
-
Event Culinary Specialist
2 months ago
Washington, United States Event Planners & Catering Staff Full timePosition Overview:We are excited to welcome enthusiastic and committed professionals to our team at Event Planners & Catering Staff.This role offers the opportunity to work alongside various catering companies, country clubs, and event venues in your vicinity.Enjoy the freedom to select your working hours and locationsPart-time shifts tailored to fit your...
-
Event Technical Specialist, Audio Visual
4 weeks ago
Washington, United States Encore Event Technologies Full timeOur Technicians enjoy the opportunities to work with innovative and cutting-edge technology on a daily basis. From setting equipment as elaborate as an LED wall to simply ensuring cable is properly run through the venue, our Technicians are the foundation of the events we build and bring to life. They ensure that each event is flawlessly executed, and work...
-
Events Assistant
4 weeks ago
Washington, United States Trillex Full timeAre you enthusiastic about sales and creating memorable customer experiences? Our client is looking for a creative Events Assistant to join their team! If you excel in fast-paced environments and are excited about engaging with people at events across Washington, DC, this opportunity is for you.Your Role: As an Events Assistant, you’ll play an important...
-
Events Assistant
4 weeks ago
washington, United States Trillex Full timeAre you enthusiastic about sales and creating memorable customer experiences? Our client is looking for a creative Events Assistant to join their team! If you excel in fast-paced environments and are excited about engaging with people at events across Washington, DC, this opportunity is for you.Your Role: As an Events Assistant, you’ll play an important...
-
Event Planning Assistant
4 weeks ago
Washington, Washington, D.C., United States CSI DMC Full timeJob OverviewCsi Dmc is seeking a highly motivated and detail-oriented individual to join our team as an event internship. As an event internship, you will have the opportunity to gain hands-on experience in event planning, client service, and teamwork in a fast-paced and creative environment.The ideal candidate will have excellent communication and...
-
Event Planning Assistant
3 weeks ago
Washington, Washington, D.C., United States CSI DMC Full timeJob OpportunityCSI DMC is seeking a talented and motivated individual to join our team as an Event Intern. As an Event Intern, you will have the opportunity to gain hands-on experience in event planning, client service, and teamwork in a fast-paced and creative environment.Key Responsibilities:Assist Event Managers in coordinating and executing special...
-
Marketing & Events Assistant
4 weeks ago
Washington, United States Palmer Legal Staffing Full timeA D.C. Law Firm is seeking a Marketing & Events Assistant to join their team on a temp-to-hire basis. Under the general guidance of the Director of Training & Events, the Marketing & Events Assistant will be responsible for helping to coordinate the full lifecycle of the Firm’s training programs to include planning, production, and execution for webinars,...
-
Marketing & Events Assistant
4 weeks ago
Washington, United States Palmer Legal Staffing Full timeA D.C. Law Firm is seeking a Marketing & Events Assistant to join their team on a temp-to-hire basis. Under the general guidance of the Director of Training & Events, the Marketing & Events Assistant will be responsible for helping to coordinate the full lifecycle of the Firm’s training programs to include planning, production, and execution for webinars,...
-
Marketing & Events Assistant
3 weeks ago
Washington, United States Palmer Legal Staffing Full timeA D.C. Law Firm is seeking a Marketing & Events Assistant to join their team on a temp-to-hire basis. Under the general guidance of the Director of Training & Events, the Marketing & Events Assistant will be responsible for helping to coordinate the full lifecycle of the Firm’s training programs to include planning, production, and execution for webinars,...
-
Events Promotions Assistant
5 days ago
Washington, United States Eastza limited Full timeEvents Promotions Assistant Onsite | Weekly Pay Are you looking for a fun opportunity to work and learn at the same time? Are you a people person with a great personality? This opportunity is for you! Our client is expanding their events team month and searching for a Promotions Assistant to join their team! No prior promotional experience is needed; they...
-
Event Coordinator Assistant
4 weeks ago
Washington, Washington, D.C., United States American University - Washington, D.C Full timeJob Summary:We are seeking a highly motivated and organized Student Worker to assist the SPA Events team at American University - Washington, D.C.Key Responsibilities:Plan and execute SPA events, ensuring seamless execution and high-quality experience for attendees.Perform administrative duties as assigned, including data entry, record-keeping, and...
-
Washington, Washington, D.C., United States Creative Options of DC Full timeJob Title: Events and Admin OfficerAt Creative Options of DC, we are seeking a highly organized and detail-oriented Events and Admin Officer to join our team. This is a temporary hybrid position that will play a vital role in coordinating conferences and events that support our organization's mission.Key Responsibilities:Conference Coordination:Assist in the...
-
Entry Level Marketing
2 weeks ago
Washington, United States Malibu Events Promotions Full timeAre you a creative and organized individual looking to kickstart your career in marketing and event coordination? We’re seeking an Entry-Level Marketing & Events Assistant to support the planning and execution of marketing initiatives and events. This is a fantastic opportunity to gain hands-on experience and grow your skills in a fast-paced, collaborative...
-
Entry Level Marketing
2 weeks ago
Washington, United States Malibu Events Promotions Full timeAre you a creative and organized individual looking to kickstart your career in marketing and event coordination? We’re seeking an Entry-Level Marketing & Events Assistant to support the planning and execution of marketing initiatives and events. This is a fantastic opportunity to gain hands-on experience and grow your skills in a fast-paced, collaborative...
-
Virtual Meetings
3 weeks ago
Washington, United States Feldesman Leifer LLP Full timeGeneral Description:Under the general guidance of the Director of Training & Events, the Virtual Meetings & Events Coordinator will be responsible for helping to organize the full lifecycle of the Firm’s 100-150 annual training programs to include planning, production, and execution for webinars, workshops, and on-site events as well as assisting with...
-
Virtual Meetings
4 weeks ago
Washington, United States Feldesman Leifer LLP Full timeGeneral Description:Under the general guidance of the Director of Training & Events, the Virtual Meetings & Events Coordinator will be responsible for helping to organize the full lifecycle of the Firm’s 100-150 annual training programs to include planning, production, and execution for webinars, workshops, and on-site events as well as assisting with...
-
Virtual Meetings
4 weeks ago
Washington, United States Feldesman Leifer LLP Full timeGeneral Description:Under the general guidance of the Director of Training & Events, the Virtual Meetings & Events Coordinator will be responsible for helping to organize the full lifecycle of the Firm’s 100-150 annual training programs to include planning, production, and execution for webinars, workshops, and on-site events as well as assisting with...
Event Assistant
3 months ago
About the Company
The Association for the Advancement of Artificial Intelligence (AAAI) is the premier scientific society dedicated to advancing the scientific understanding of the mechanisms underlying thought and intelligent behavior and their embodiment in machines.
Description
Are you starting a career in the exciting world of conference and event management? Do you thrive in a fast-paced environment and enjoy helping projects come to life? Are you detail oriented with a knack for learning new technologies? Join AAAI to become a key player in producing 7 annual events
AAAI is seeking a highly motivated Event Assistant to join our dynamic team. From maintaining calendars and communicating with attendees to managing our event app and ensuring critical deadlines are met, this person will have the opportunity to directly support the coordination of AAAI conferences and events. Candidate will work closely with the Program Manager and Director of Operations to ensure all events are executed smoothly and effectively.
Why AAAI?
• Competitive Pay & Benefits Package includes 100% company paid health, vision, dental, and life insurance, a 403b program with up to 5% company match, and a monthly technology stipend.
• Generous Time Off includes 15 PTO days, 10 sick days, and 12 paid holidays, and 2 floating holidays
• Professional Development support for programs and resources to enhance your skills and career growth opportunities.
What will you do?
• Coordinate and Plan: Support the successful organization of AAAI conferences and symposia, ensuring seamless execution; support development of event communication templates, digital forms, and website updates.
• Vendor and Stakeholder Liaison: Develop relationships with internal and external stakeholders, facilitating effective communication and collaboration; follow up on event related administrative tasks with specific vendors/suppliers as required.
• Oversee and Maintain Project Requests: Ensure that the meeting and event team files, inbox, and calendar are up-to-date and organized to ensure accuracy.
• Collaborative Support for Annual Conference: Support conference management team by leading event app development, coordinating on site printed and digital signage, assisting with sponsor benefit fulfillment, and other duties as assigned.
• Onsite Experience for Annual Conference: Communicate with attendees in a friendly, positive, and professional manner with emphasis on poise and hospitality; track conference session attendance; manage event app onsite experience; lead onsite printed & digital signage implementation; lead poster supply distributions for tutorials and workshops.
What are we looking for?
• Experience: Entry level or 1-2 years of relevant experience desired.
• Technical Skills: Proficiency in Microsoft Office Suite, as well as exposure to using Adobe, event apps (Whova), Canva, SmartSheets, ability to learn new platforms and technologies quickly
• Availability: Ability to work full-time in a remote home office; extended hours on evenings and weekends during peak periods as required by business needs and with approval from supervisors
• Accountability: Ability to be self-directed and responsible for all work assigned, ability to work well independently and as part of a team in a fast-paced, deadline driven environment
• Travel: Flexibility to travel up to 10% annually.
To Apply
Please submit your resume to jobs@aaai.org.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.