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Marketing & Events Assistant

2 months ago

Washington, United States Palmer Legal Staffing Full time

A D.C. Law Firm is seeking a Marketing & Events Assistant to join their team on a temp-to-hire basis. Under the general guidance of the Director of Training & Events, the Marketing & Events Assistant will be responsible for helping to coordinate the full lifecycle of the Firm’s training programs to include planning, production, and execution for webinars, workshops, and off-sites events as well as assisting with other client-related events. The hours are 9:00am - 5:30pm (overtime may be required).As this is a temp to hire role, candidates cannot be currently working.


Status: Temp-to-Hire

Salary: $25/hour, $55K+ DOE upon Conversion


Duties and Responsibilities:

Serve as Event Lead for the planning and execution of event logistics including:

  • Event timelines and checklists;
  • Track payments and follow up with unpaid registrants;
  • Speaker coordination and technical support;
  • Ensure correct number of polls, enter into Zoom, and track timing for CPE credit;
  • Continuing education credit coordination;
  • Proofreading and producing slides, nametags, handouts, and other materials;
  • Room block management;
  • Food & Beverage selections and review Banquet Event Orders;
  • Attendee communications, including registration/RSVPs, dietary restrictions and special needs, and LMS messaging;
  • Function space allocation and room set-ups, AV equipment;
  • Packing and shipping of materials;
  • On-site set-up;
  • Virtual and in person event host and technical lead;
  • Send preliminary survey results to speakers within one business day; and
  • Post-event attendee follow-up.
  • Recommend, order and maintain Firm’s promotional giveaways (SWAG).
  • Assist Client Services Coordinator with event registration, payment, and other
  • customer inquiries.
  • Maintain a detailed electronic filing system for all Training Department events.
  • Create and maintain event summaries for all trainings and trade conferences along with final expenses.
  • Review and summarize post-event attendee evaluations for all webinars, workshops, and offsite events.
  • Assist in updating and maintaining email campaign lists in Constant Contact; development of prospects lists.
  • Review and suggest marketing lists for email campaigns.
  • Build courses in the LMS as needed.
  • Participate in team strategy sessions regarding programming and scheduling.
  • Other duties as assigned.


Job Requirements:

  • Bachelor’s degree in Marketing, Business, Hospitality, Communications or a related field required.
  • Minimum 1-3 years of marketing experience, preferably in professional services.
  • Experience with event/meeting planning or customer service preferred.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
  • Experience with Adobe Suite (Illustrator and PhotoShop) is a plus.
  • Ability to work independently as well as on a team.
  • Excellent attention to detail.
  • Strong oral and written communication skills.
  • Ability to multi-task in a fast-paced environment with shifting priorities and deadlines


How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.8 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”

Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.