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Admin Assistant/Coordinator

2 months ago

Culver City, United States RTA US Full time
Job DescriptionJob Description

Russell Tobin's client, an American computer and consumer electronics company is hiring an Coordinator/Admin - Music & Podcasts to work in Culver City, CA

Apply Now

Employment Type: Contract/Hybrid

Location: Culver City, CA

Pay rate: $35-$41/hr. DOE

Responsibilities:

This person will support two executives with day to day administrative support, including calendar management, expenses, meeting scheduling, travel and more. The role also includes working across the Music and Podcast teams to support key content priorities, compile and communicate key insights, and support the broader music and podcast marketing team in asset distribution, comms, logistics and more.

  • Administrative support for two services executives including calendar support, expenses, travel, team logistics, and more.
  • Collect, consolidate, and organize assets to be shared with both internal and external approvers for sign-off.
  • Be the point of contact for any team operational needs.
  • Manage meeting notes for key marketing meetings.
  • Responsible for coordinating assets across marketing channels, as well as working with artist marketing to ensure that partners and artists are actively (and correctly) marketing Music.
  • This role will interface with our business teams, other admins, and executives.
  • Manage priority calendars
  • Manage delivery timelines across the team.
  • Manage code creation tool for music-endemic programs.
  • Create tracking links for marketing campaign reporting

Required Skills:

  • Minimum of 2 years experience working in support roles in the entertainment and/or marketing space.
  • Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time sensitive environment.
  • Consistent track record of meeting deadlines and taking initiative to make confident and well-informed decisions.
  • Possess a “can-do” attitude for all situations, no task too big or too small to handle.
  • Excellent written and verbal interpersonal skills, and strong sense of professionalism.
  • Ability to influence others; handle conflict appropriately, know when to delegate issues upward, and when to apply common sense.
  • Entertainment marketing experience a plus.
  • Experience on-boarding new employees and training new team members.
  • Direct experience handling sensitive and confidential information with integrity, discretion, and upmost secrecy.
  • Ability to manage calendars, schedule meetings, arrange travel, and submit expense reports.
  • Ability to prioritize, learn quickly, and be flexible
  • You are passionate about entertainment.
  • You work well under pressure, are results-oriented, upbeat, and focused, with a strong passion to learn and succeed.
  • Hunger to learn, grow, and contribute
  • Proficiency to create presentations in Keynote and strong presentation skills
  • Must manage heavy inbound and handle themselves with senior executive and leaders and build relations with other Admins with scheduling meetings and coordinating schedules. Interact internally and externally with coordinating schedules and meetings.

Requirements:

  • Software Desired: great if they are proficient in Keynote, Pages, Numbers. Keynote is the number 1 preferred and a huge plus.
  • Experience Desired: 3-5 years’ experience or 3-8 years’ experience. They don’t need 15-20 years’ experience.
  • Industry experience: Entertainment and Tech experience. It’s marketing but other directors are on the business side. Entertainment & Tech background is a plus but not required.
  • No subscription experience required.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. 

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