HR Manager

3 weeks ago

Melville, United States D3 LLC Full time
Job DescriptionJob Description

Overview & Direct Report

The Human Resources Manager oversees the daily operation of the Human Resources department and all functions therein. This position has direct report to the company’s President and supports any/all directives by of the company’s President and COO as needed. The HR Manager assists and supports the HR Generalist/Payroll Specialist who is a direct report of the President of D3 LLC.

Essential Functions

The following areas are considered essential functions of the HR Manager at D3 LLC and it is recognized that these functions may evolve and change as needed to fulfil the HR needs of the company:

Recruitment and Talent Acquisition:

  • Collaborate with management teams to identify hiring needs across all North American entities (D3, FF, CONEX, B2D).
  • Collaborate with the HR Coordinator in full-cycle recruitment, including job postings, candidate sourcing, interviews, and candidate selection.
  • Develop and maintain clearly defined job descriptions for all positions within the company.
  • Ensure successful onboarding of new hires and coordinate onboarding schedules with managers.

Employee Relations:

  • Implement employee engagement initiatives to enhance employee satisfaction and retention.
  • Address employee grievances and concerns with sensitivity and confidentiality.
  • Facilitate new hire, annual, and performance improvement appraisals systems to assess and improve employee performance.
  • Provide guidance to managers on performance feedback.
  • Work with the HR Coordinator for all temporary worker administration including requests, cancellations, set up, payroll, and shift calendar.
  • Manage employee separations, including terminations, exit interviews, and offboarding processes.
  • Handle all worker’s comp cases and ensure annual renewal of policies.

Employee Benefits

  • Oversee annual open enrollment for all employee benefits.
  • Oversee full cycle benefits administration, COBRA, and act as the liaison between the company and insurance brokers.
  • Adds and enrolls employees during their new hire enrollment periods monthly.
  • Reviews monthly invoices received from insurance companies and reconciles corrections.
  • Serve as a liaison to the company’s 401k financial advisor and 401k HRIS rep.

HR Compliance:

  • Ensure compliance with federal, state, and local employment laws and regulations.
  • Stay up to date on changes in labor laws and update company policies accordingly.
  • Prepare and submit required HR reports to regulatory agencies. I.e. EEOC, ESR, 401k auditor...
  • Maintain accurate and up to date employee records, including personnel files, e-verify, and HR databases.
  • Handle sensitive employee information with the utmost confidentiality.
  • Work with employment lawyer on keeping employee handbook up to date.

Payroll

  • Collaborate closely with the HR Coordinator in processing payroll for all entities. Roughly 190 employees and 150+ temporary employees.
  • Ensure timely and accurate processing of payroll, adhering to established schedules.
  • Verify and reconcile all employee deductions, including taxes, benefits, and other deductions, to ensure accurate and consistent payroll calculations.
  • Review weekly invoices from agencies and check against hours submitted.
  • Update and send the weekly hourly employee breakdown reports to finance.

Employees Files

  • Keep employee files organized and up to date throughout the year.
  • Will do a full audit of all employees files throughout the year. Will maintain a list of documents needed with their expiration date.
  • Add new employees into Paychex, D3 Connect, Employee Navigator, and ZKBio Face Scanner.
  • Will make sure that all meetings and warnings are well documented in employee’s files.
  • Will keep an ongoing Employee list on excel up to date every time an event happens and will send to upper management.
  • E-verify new hires within 3 days of start date and keep track of document expirations.
  • Fill out and collect signatures on annual employee pay rate change forms for all employees.

Misc.

  • Facilitate weekly HR meetings with management and maintain on going spreadsheet documentation.
  • On a daily and ongoing basis, will answer the door, answer the phone and redirect calls, maintain the office supplies, and will help HR Generalist with food catering for client’s visits.
  • Track employees paid time off, leaves of absence, and sick leave in company intranet and make sure they are calculated properly.
  • Provide finance with requested reports.
  • Plan, set-up and breakdown of monthly company events that both support community service organizations and encourage teamwork and comradery among the employees.

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