Estimating Admin

3 weeks ago

San Diego, United States Mental Care Professionals Full time $65,000 - $75,000
Job DescriptionJob Description

We are looking for a skilled and motivated Estimating Admin to oversee our estimating department's administrative functions. This role involves managing bid documents, coordinating proposal development, and supporting various administrative and communication tasks to ensure smooth and efficient operations. The ideal candidate will have a strong background in bid/estimating processes and possess excellent organizational and communication skills.

DUTIES & SCOPE:

Bid and Proposal Management:

  • Manage the estimating department’s bid documents and proposal development process.
  • Source and vet vendors and subcontractors during both the bid and post-award phases.
  • Prepare and coordinate the writing of confidential correspondence, reports, publications, and presentations, ensuring a high-quality written product.

Small Business Liaison:

  • Ensure small business requirements are met by developing and overseeing small business subcontracting plans.
  • Construct and release solicitations, conduct negotiations, and verify the financial, technical, and legal viability of potential subcontractors.

Administrative Support:

  • Manage the executive’s daily calendar, including planning and scheduling appointments, meetings, conferences, and travel.
  • Review all departmental mail and monitor incoming telephone calls.
  • Organize meetings by preparing agendas, creating itineraries, booking facilities and venues, arranging catering, handling technical requirements, and distributing meeting minutes.

Additional Duties:

  • Perform other related duties as assigned to support the estimating and administrative functions of the department.

QUALIFICATIONS:

  • Required: Minimum of 3 years’ experience in a similar role or bid/estimating role.
  • Bachelor’s degree preferred.
  • Excellent written and verbal communication skills with strong attention to detail and accuracy.
  • High degree of sensitivity for confidentiality.
  • Task-oriented with exceptional organizational skills, able to manage multiple priorities effectively.
  • Independent, self-motivated, and proactive with the ability to liaise with other departments and external sources.
  • Strong customer service focus with the ability to work collaboratively with others.
  • Proficiency in MS Office applications, including Word, Excel, and Outlook.
  • Demonstrated reliability, judgment, and professionalism.

The starting annual base pay for this role is between USD $65,000 and $75,000. The actual base is dependent upon many factors, such as: location, training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. The role may also be eligible for vehicle allowance plan, bonus and benefits.

 

Company DescriptionMental Care Professionals it's a global headhunting firm specializing in recruiting top-tier candidates.Company DescriptionMental Care Professionals it's a global headhunting firm specializing in recruiting top-tier candidates.

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