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Estimating Coordinator

2 months ago

Chandler, United States Revolution Industrial Full time
Job DescriptionJob DescriptionSalary:

Who we are: Founded in 2011 and in Chandler, Arizona, we are a family owned and operated, rapidly growing company.  We were recognized in 2023 by the Chandler Chamber of Commerce as one of the best large employers in Chandler.  Our primary location is a 159,000 square foot / 13-acre Fabrication and Coating Facility.  Our services include Civil Engineering, Equipment Installation and Maintenance, Structural Erection, Electrical & Instrumentation Installation, Steel Fabrication, and Industrial Coatings. We serve customers across the Southwest United States and have completed projects in Arizona, California, Nevada, Utah, Texas, and Colorado.

 

Our mission: To be the preferred contractor through focus on our core values, commitment to our customer base, and continuous improvements in Safety, Quality, Professionalism, and Efficiency.

Our main shop is located at 5858 W Riggs Road, Chandler, AZ 85226. This position is in the office. Feel free to submit your resume to schedule an interview (Monday – Friday).

 

Job Summary: Revolution Industrial is seeking a bid coordinator to provide support; working closely with the Estimating Manager, Preconstruction Manager, Estimators, Division Managers, and possibly Project Managers and Project Engineers in preparing cost proposals for work we are actively bidding. This individual will be required to collaborate with the project team (Architects, Engineers, Owners, Subcontractors and Suppliers) to ensure information is complete and accurate. The Estimating / Bid Coordinator is ultimately responsible for soliciting and gathering bid quotations from subcontractors. We are looking for someone with a “Team First” mentality, who will be adaptable, versatile, willing to learn, and wants to grow with the company, an innovative collaborator with a passion to succeed

 

Supervisory Responsibilities:

No

 

Duties/Responsibilities (Essential Functions):

  • Create and maintain electronic job folders for all projects in preconstruction and bidding phase.
  • Download project documents to electronic folder. Organize, breakout and label all project documents.
  • Review documents to ensure all drawings, specifications and reports are contained within the bid package.
  • Upload and manage project documents into our online bid management platform (BuildingConnected).
  • Send out Invitations to Bid, Addendums, and manage any other project correspondences to Subcontractors.
  • Maintain project documents, both physically and electronically, ensuring all parties have the most up to date set of documents. Print out plans for staff if needed.
  • Make phone calls to subcontractors and record which companies will be sending us their proposals. Proactively follow-up with subcontractors until we receive their proposal for each project.
  • Identify and input new subcontractors into our database.
  • Build relationships with local subcontractors.
  • Help staff prepare bid forms and bid packages to send to Clients.
  • Help research and determine job specific requirements & fees (i.e., landlord and/or City requirements).
  • Assist Estimator and Directors in attending pre-bid meetings, and meetings with clients on new projects. Take pictures, and record information discussed during meetings.
  • Keep up our subcontractor database by adding new companies and adjusting existing company information to ensure all information is correct and up to date.
  • Maintain Bid Board and Bid Calendar with all potential and bidding projects.

 

Additional Responsibilities:

  • Performs other related duties as assigned.

 

Knowledge Skills And Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient with Microsoft Office Suite or related software.
  • General understanding of what trades are associated with the CSI format.
  • Highly effective organizational skills.
  • Ability to work independently as well as thrive in a fast-paced, dynamic environment.
  • Strong desire to bring your “A” game to work every single day, ensuring mutual success as the company continues to grow.
  • Must be eager to learn. Not afraid to ask questions.
  • Professional with attention to detail
  • Ability to carry out written or oral instructions.
  • Drive for extremely high standards and attention to detail.
  • Understanding of excellent customer service.
  • Make decisions and act with the company’s best interest in mind.
  • Work well in a team environment towards accomplishing a shared goal.
  • Must be comfortable talking on the phone. This position will spend appx. 40-50% of its time on the phone talking to subcontractors and vendors.

 

Education and Experience:

  • High school diploma or equivalent.
  • Familiarity with programs such as Microsoft Excel, Word, Outlook, Project, and PDF editors/readers (BlueBeam).
  • Knowledge of take-off software and BuildingConnected is a plus but not required.

 

Physical Demands:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times. 

 

What do we offer?

  • Health insurance
  • Dental insurance
  • Life insurance
  • Vision insurance
  • PTO / Sick Time