Exec Asst

REQUIREMENTS:

Undergraduate Degree in the field of social work, psychology, or a related field. A combination of experience demonstrated knowledge and/or education may be substituted for a degree.

1. Must have superior organizational skills and accuracy.
2. Good communication skills, verbal and written.

DUTIES AND RESPONIBILITIES:

Reporting directly to the Executive Director, Executive Assistant is required to perform the following duties:

• Support the Executive Director by managing phone calls and emails, managing the calendar, and making travel and event arrangements.
• Prepare documents as requested for the Executive Director.
• Maintain organized legal documents in the file room
• Manage calendars for the Directors and the Administrative Staff.
• Manage calendars for all committees and organize minutes for all committees.
• Manage the calendar for court hearings and ensure appropriate parties are aware of court hearings.
• Ensure the Board of Directors is informed of upcoming meetings and has all needed documents and information to be prepared for meetings.
• Support the Hugo’s Plan to meet the needs of individuals enrolled in Hugo’s Plan.
• Assist with daily operations as needed including but not limited to answering doors, greeting guests, receiving mail, arranging mail package pickup, and checking voicemail.
• Assist with managing the affairs for Trustees including paying bills
• Participation in agency committees
• Participate in volunteer events.
• All other duties as assigned

SUPERVISED BY: Executive Director