Receptionist/Scheduler (Design Studio)

4 weeks ago


Scottsdale, United States Interior Logic Group Full time
Job DescriptionJob Description

Job Description

Summary  

Responsible for supporting Design Center operations in ad administrative capacity. Oversees physical showroom to include maintenance, samples and displays. 

Essential Functions 

  • Supports design center processes. Manages all reports and tracking information for assigned projects 
  • Answers phones, greets customers, schedules, and coordinates DC appointments 
  • Communicates regularly with builder personnel, designers, sales team, and manager.
  • Prepares designer files for appointments 
  • Assist with maintaining showroom appearance.
  • Orders office and design center supplies, greets customers, and maintains office equipment 
  • Provides project administrative support 
  • Conduct file audit and manage docu-sign and file upload process
  • Assists with data entry and documents management 
  • Identifies opportunities for process improvement 
  • Assists Design Center Manager as needed 
  • Performs other duties as assigned 
  • Refers complex, unusual problems to supervisor 
  • Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, techniques. Work typically involves regular review of performance by supervisor. 
  • Other duties as assigned 

 

Education & Experience 

  • ​​High School or equivalent​ 
  • 3-5 years administrative/clerical (builder experience a plus) 
  • Desired experience preferred but not required
  • Specialized skills training/certification may be required

 

Skills & Competencies  

  • Bilingual experience preferred but not required (English/Spanish)  
  • Knowledge of MS Office Applications such Excel, Outlook and other general computer systems/programs such as Blue Beam preferred.
  • Must have a thorough knowledge of all available products used by the Company as it relates to product installation 
  • Strong written and verbal communication skills 
  • Interpersonal skills to develop and maintain professional working relationships with builders, vendors, subordinates and co-workers 
  • Communicate effectively with customers, co-workers and supervisors in a professional and courteous manner 
  • Proactively identify, analyze, address, and resolve problem areas, conflicts, and issues 
  • Displays willingness to make decisions 
  • Exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process, and makes timely decisions 
  • Strong organizational skills to insure adequate tracking systems are utilized to maintain and track all required information associated with the ordering and production process 
  • Working knowledge of internet, inventory, project management, spreadsheet and word process software and order processing systems 

 

 

***Salary $22.00 hourly

Company DescriptionWe are the leading national installer for select high-value and stylistically important interior finishes, such as flooring, cabinets and countertops, to our homebuilder customers, as well as multi-family, commercial and repair & remodel customers.Company DescriptionWe are the leading national installer for select high-value and stylistically important interior finishes, such as flooring, cabinets and countertops, to our homebuilder customers, as well as multi-family, commercial and repair & remodel customers.
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