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Administrative Assistant
2 months ago
What You'll Do:
- Reporting to a Managing Director, will support the firm with clerical, administrative, and business support.
- Should have administrative experience and be able to shift priorities in a fast-paced environment to assist in ensuring that our office runs smooth.
- General Office / Reception:
- Manage front desk during business hours (8:30 am - 5 pm Mon-Fri).
- Field telephone calls to the company’s main number.
- Coordinate meetings and conference room calendars as requested.
- Receive, sort and distribute mail and/or deliveries.
- Process outgoing mail and shipping needs.
- Manage expense management and book travel for senior leaders of the firm.
- Office Management:
- Ensure all areas of the office are kept clean and neat, particularly the reception area, kitchen and conference rooms.
- Purchase, maintain, and stock inventory of all office, printer and kitchen/food supplies.
- Manage office vendors and building management: entering visitors in building security system, coordinating furniture installation/office expansion, etc.
- Work with IT to troubleshoot office equipment issues
- Corporate Events and Client Service:
- Assist in the planning and execution of company events including, but not limited to, holiday party, lunches, company outings and happy hours as requested.
- Order food, set up and clean up for internal meetings, client visits and other events.
- Assist in the planning and execution of marketing events such as educational sessions and client lunches/dinners as requested.
- Update and maintain a catalog of marketing materials for prospective clients as well as presentation materials for existing clients.
What You Bring:
- Experience in a professional office management capacity preferred.
- Bachelor’s degree strongly preferred.
- Polished phone presence with excellent verbal and written communication skills.
- Proficient with Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.
- Experience with website management a plus.
- Ability to maintain positive attitude/demeanor at all times.
- Proven problem solving, planning and organizational skills.
- Must love technology and working with computers.
- Highly motivated and dependable, a true self-starter.
- Excellent interpersonal skills.
- Excellent attendance and punctuality.
- Professional appearance and decorum at all times.
- Detail oriented, able to handle multiple projects simultaneously, extremely professional and customer service oriented.