Executive Assistant

3 weeks ago

Cambridge, United States Della Infotech Inc. Full time
Job DescriptionJob Description

Position: Executive Assistant

Location: Cambridge MA 02138

Duration: 6 Months

Pay Rate:38 to 43$/hr.

 

Description:

 

  • Provides wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the department, including faculty, students, staff and external customers. Develops, implements and administers office procedures, policies and operations. May monitor budget including tracking expenditures and preparing reports. May maintain personnel records. Reviews, routes, answers and monitors follow up actions on correspondence. Provides wide ranging support including keyboarding, composing and editing letters, memoranda, reports, lecture course materials, presentations, cases. Uses multiple common office applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email. Uses Internet, may include basic website maintenance. Manages complex calendars, arranges for meetings, appointments and travel arrangements. May attend meetings with executive to provide logistical support, take detailed notes, and track needed follow-up items. Requires ability to rapidly learn University and departmental policies and procedures.
  • Coordinates Deans’ meetings and events including space, media, catering, material needs.
  • Develops and maintains Sr Assoc. Dean intranet web presence.
  • Prepares timely processing of the Deans’ expense receipts and office expenses.
  • Monitors Deans’ discretionary budget including approvals, expenditures and providing reports.
  • Supports department and degree program events as needed, including but not limited to project managing activities of new student orientation and commencement, as well as coordinator of student study break events and department-wide outings.
  • As a member of Degree Programs & Student Affairs, takes on critical project work as needed.
  • The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

Basic Qualifications

  • Five years of administrative support experience.

Additional Qualifications

  • Bachelor’s degree preferred. Demonstrated advanced of level proficiency with PowerPoint, Word, Outlook and Excel. Ability to work with databases required. Solid working knowledge of office processes and business systems. Proven interpersonal skills and administrative experience providing complex executive-level support in a high-profile environment within a diverse context. Excellent organizational skills as well as demonstrated ability to work independently and set priorities. Must be able to work under the pressure of deadlines while exercising judgment, diplomacy, poise and maintaining confidentially.
  • Ability to pay attention to detail and work with constant interruptions required.

 

 

Company DescriptionDella Infotech Inc is in the staffing business for 10 years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.Company DescriptionDella Infotech Inc is in the staffing business for 10 years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.

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