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Office Administrator/Bookkeeper
5 days ago
Location: Tomball, TX 77375
Job Description:
The office administrator will work cooperatively with sales, field and operating personnel to provide sales assistance, invoicing, shipping and procurement requirements. The administrator will handle daily book keeping, office needs and perform receptionist duties. Candidate should have a minimum of 3 years accounting and logistics experience, be able to handle all types of people, self-start and self-manage, have a great customer service attitude, be able to work under pressure, have excellent communication skills (verbal and written) with the ability to carry a conversation with Sales / Vendor calls. The Candidate should be dependable, learn fast, and possess strong computer skills (Windows, Office, Internet and Quick Books).
QuickBooks: MUST
- Keep all aspects of the company’s books
- Create quotes
- Create PO’s
- Enter orders
- Create invoices
- Prepare reports
- Maintain receivable and payable accounts
- Perform electronic tracking of all company inventory
Responsibilities:
- Receive and enter orders from customers via phone, email, fax and inside/outside sales personnel
- Obtain freight quotes from trucking vendors
- Preparing freight paperwork including bills of lading
- Perform procurement functions - sourcing and ordering:
- Shipping materials (pallets, shrink wrap, etc.)
- Packaging
- Labels
- Shop materials as needed
- Parts for company equipment
- Print sales handouts for sales people and field offices
- Perform receptionist functions and answer phones
- Present a professional image at all times to customers and vendors
- Draft correspondences and other formal documents
- Plan and schedule appointments and events
- Greet and assist onsite guests
- Develop, implement & refine organized filing systems
- Print/email sales handouts for sales people and field offices
- Maintain proficiency in using personal computer, data entry terminal and other common office equipment and software
- Preform other duties as assigned and assist colleagues whenever necessary
Qualifications:
- Previous experience in office administration or other related fields
- QuickBooks & Microsoft Office proficient (excel, word, outlook etc.)
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Very Strong attention to detail
- Strong organizational skills
- Ability to self-start and self-manage
- AR/AP proficient level experience
Job Type: Full-time
Pay: Starting: $55,000 per year
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