![First Management, Inc.](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
1 month ago
Job Description
We are seeking a part-time Executive Assistant to provide support to a proven and successful CEO with multiple fast-paced business ventures and a dynamic lifestyle. The primary duty of this position is to support the CEO by offering reliable, organized, and swift logistical support to the personal aspects of the CEO’s life. This person must have an intuitive, decisive, common-sense approach with strong organizational skills.
The Executive Assistant will work with the house management staff to ensure excellent cross-communication and execution of daily necessities. Examples of this type of work include monitoring the CEO’s emails and updating the calendar, preparing credit card reports for the finance department, gift buying, travel arrangements, running personal errands, and getting meals delivered.
Requirements
· 5 years’ experience preferred.
· Extremely detail-oriented.
· In-depth understanding of entire MS Office suite, Zoom, operating systems of both Mac and Windows.
· Must be able to meet deadlines in a fast-paced, quickly changing environment.
· A proactive approach to problem-solving with strong decision-making skills.
· Professional verbal and written communications skills.
· Integrity and discretion in handling private and confidential information.
· Ability to travel and work remote.
· Flexibility with schedule to include some support on evenings and weekends.
· Exemplary planning and time management skills and ability to organize a daily workload by priorities.
Responsibilities (include but are not limited to):
· Opens, reads, sorts, distributes and/or responds to incoming mail, emails and other correspondence daily.
· Coordinates meetings, schedules appointments and maintains calendars.
· Updating, securing, and backing-up the CEO’s personal and professional technology.
· Maintains an ongoing dashboard of projects, initiatives and timelines.
· Ability to successfully manage multiple small projects and responsibilities simultaneously.
· Creates and maintains organized filing systems, both electronic and physical.
· Uses various software, including word processing, spreadsheets, databases, calendars, email, and presentation software.
· Ensures that sporting event tickets are distributed in a timely manner.
· Coordinates and communicates travel arrangements for CEO and family.
· Coordinates and procures gifts for family, friends and clients.
· Coordinates or assists coordinating family or client events.
· Communicates with house manager to ensure that expectations for events and travel are met.
· Orders supplies as needed.
· Provides general administrative support.
· Implements security protocols for passwords, financials and other sensitive information.
· Creates, maintains, and streamlines systems and processes.
-
Executive Assistant
2 weeks ago
Lawrence, United States Lawrence General Hospital Full timeJOB PURPOSE: Under the supervision of the Chief Executive Assistant, the Executive Assistant performs administrative services and projects for assigned Sr. Executives as needed. Works closely with the other Executive Assistants to ensure office coverage, workload distribution, and project coordination. Role requires independent judgment based on awareness of...
-
Executive Assistant
1 month ago
Lawrence, United States Lawrence General Hospital Full timeJOB PURPOSE: Under the supervision of the Chief Executive Assistant the Executive Assistant performs administrative services and projects for assigned Sr. Executives as needed. Works closely with the other Executive Assistants to ensure office coverage, workload distribution and project coordination. Role requires independent judgment based on awareness of...
-
Executive Assistant
4 weeks ago
Lawrence, United States Lawrence General Hospital Full timeJOB PURPOSE: Under the supervision of the Chief Executive Assistant the Executive Assistant performs administrative services and projects for assigned Sr. Executives as needed. Works closely with the other Executive Assistants to ensure office coverage, workload distribution and project coordination. Role requires independent judgment based on awareness of...
-
Executive Operations Assistant
1 week ago
Lawrence, Massachusetts, United States Lawrence General Hospital Full timeJOB PURPOSE: Under the guidance of the Chief Executive Assistant, the Executive Assistant provides essential administrative support and project management for designated Senior Executives. This role collaborates closely with fellow Executive Assistants to ensure seamless office operations, equitable workload distribution, and effective project...
-
Senior Executive Coordinator
1 week ago
Lawrence, Massachusetts, United States Lawrence General Hospital Full timeJOB SUMMARY: Under the guidance of the Chief Executive Assistant, the Executive Assistant is responsible for providing administrative support and managing projects for designated Senior Executives. This role collaborates closely with fellow Executive Assistants to ensure seamless office operations, equitable workload distribution, and effective project...
-
Executive Support Specialist
17 hours ago
Lawrence, Kansas, United States First Management, Inc. Full timeJob Description**Job Summary**First Management, Inc. is seeking a highly skilled and organized Executive Support Specialist to provide exceptional support to our CEO. This is a part-time position that requires a proactive and detail-oriented individual to manage the CEO's personal and professional life.Key Responsibilities:Provide logistical support to the...
-
Personal Executive Coordinator
1 week ago
Lawrence, Kansas, United States First Management, Inc. Full timeJob OverviewPosition SummaryWe are in search of a dedicated part-time Personal Executive Coordinator to assist a highly accomplished CEO managing various fast-paced business endeavors and a vibrant lifestyle. The core responsibility of this role is to provide reliable, organized, and efficient logistical support for the personal aspects of the CEO's life....
-
Store Executive Intern
4 weeks ago
Lawrence, Kansas, United States Target Full timeThe pay range per hour is $30.00- $31.00. Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target...
-
Personal Executive Coordinator
4 days ago
Lawrence, Kansas, United States First Management, Inc. Full timePosition OverviewRole SummaryFirst Management, Inc. is in search of a dedicated part-time Personal Executive Coordinator to assist a highly accomplished CEO managing various fast-paced business endeavors and a vibrant lifestyle. The core responsibility of this role is to provide reliable, organized, and efficient logistical support to the personal aspects of...
-
Human Resources Assistant
3 weeks ago
Lawrence, United States Israel Chemicals, Ltd. Full timeAs the Human Resources Assistant, youll provide support and assistance in all areas of human resources, including payroll, benefits, onboarding and administrative support. You will be an active contributor in planning and execution of local company Human Resource, Assistant, HRIS, Skills, Manufacturing
-
Promotional Marketing Assistant
2 days ago
Lawrence, United States Otw Llc Full timeIn this entry-level role, the Promotional Marketing Assistant will use their upbeat personality and extraordinary ability to capture an audience to create excitement for our charity partners in the Kansas City area. The entry-level Promotional Marketing Assistant will also assist the promotional marketing team with executing any administrative, advertising,...
-
Promotional Marketing Assistant
3 weeks ago
Lawrence, United States OTW Full time $44,000 - $54,000Job DescriptionJob DescriptionIn this entry-level role, the Promotional Marketing Assistant will use their upbeat personality and extraordinary ability to capture an audience to create excitement for our charity partners in the Kansas City area. The entry-level Promotional Marketing Assistant will also assist the promotional marketing team with executing...
-
Promotional Marketing Assistant
1 month ago
Lawrence, United States OTW Full timeJob DescriptionJob DescriptionIn this entry-level role, the Promotional Marketing Assistant will use their upbeat personality and extraordinary ability to capture an audience to create excitement for our charity partners in the Kansas City area. The entry-level Promotional Marketing Assistant will also assist the promotional marketing team with executing...
-
Promotional Marketing Assistant
2 days ago
Lawrence, United States OTW Full timeJob DescriptionJob DescriptionIn this entry-level role, the Promotional Marketing Assistant will use their upbeat personality and extraordinary ability to capture an audience to create excitement for our charity partners in the Kansas City area. The entry-level Promotional Marketing Assistant will also assist the promotional marketing team with executing...
-
Assistant Project Manager
3 months ago
Lawrence, United States Johnson & Goglia Contracting Inc Full timeJob DescriptionJob DescriptionJob Title: Assistant Project ManagerLocation: Boston AreaCompany Overview: Founded in 2001, Johnson and Goglia Contracting is New England’s premier full-service installation company. We offer a wide range of services to General Contractors and resellers including installations, project management, pre-project planning, site...
-
Restaurant Assistant Manager
6 days ago
Lawrence, United States Dugan Staffing Solutions, Inc. Full time $60,000 - $65,000Job DescriptionJob DescriptionRESTAURANT ASSISTANT MANAGER/ FOH MANAGER wanted in Lawrence KS for a full service/ casual dining restaurant with a growing brand.QUALIFICATIONS:• 2-5 years’ high volume full-service/ casual dining Restaurant Management experience• Ability to manage the day-to-day operations of a restaurant while maintaining a positive,...
-
Entegra Enterprise Sales Executive
1 month ago
Lawrence, United States Sodexo Full timeUnit Description Entegra Procurement Services provides procurement management for multi-unit clients in industries including acute, seniors, leisure, hospitality and restaurants. We deliver procurement solutions that drive operational effectiveness and segment marketing plans that provide innovative products and services. Entegra Procurement...
-
Restaurant Assistant Manager
3 weeks ago
Lawrence, United States Dugan Staffing Solutions, Inc. Full time $60,000 - $65,000Job DescriptionJob DescriptionRESTAURANT ASSISTANT MANAGER/ FOH MANAGER wanted in Lawrence KS for a full service/ casual dining restaurant with a growing brand.QUALIFICATIONS:• 2-5 years’ high volume full-service/ casual dining Restaurant Management experience• Ability to manage the day-to-day operations of a restaurant while maintaining a positive,...
-
Early Childhood Assistant Educator
1 week ago
Lawrence, Kansas, United States HAFTR Full timePosition Overview:HAFTR Early Childhood is in search of a dedicated Assistant Educator to support our Toddler and Nursery 3 program. We are looking for an individual who embodies warmth, compassion, and a collaborative spirit to enhance our Early Childhood Center's educational team.Key Responsibilities:1. Assist in the development and execution of curriculum...
-
Assistant Manager for Bridge Operations
1 week ago
Lawrence, New York, United States NCBA Full timePosition OverviewThe Assistant Manager will collaborate with the Executive Director to oversee and coordinate the comprehensive planning, direction, and administration of all activities related to the Atlantic Beach Bridge.This role encompasses the management of administration, operations, maintenance, and repair of all infrastructure and systems associated...