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Administrative Assistant

1 month ago

Chandler, United States WYE Electric Full time
Job DescriptionJob Description
THE POSITION:Wye Electric, Inc is looking for a full-time, detailed-oriented Administrative Assistant to help with the organization and the running of daily administrative operations of the company.  This is an excellent opportunity for a dedicated individual looking to contribute their organization skills to a dynamic commercial electrical construction company.  The position is a combination of both front office assistance and basic data entry/bookkeeping responsibilities. The individual should enjoy multitasking and understand how to adapt and prioritize in a fast-paced environment. As the Administrative Assistant, you will be “Director of First Impressions” ~ sitting in the most visible seat in the building, where you will have an impact on the perception that employees and visitors will have on the quality of the company.  We offer competitive compensation, benefits, and a fun supportive team working environment.  RESPONSIBILITIES:
  • Provide administrative support to ensure efficient operation of the office.
  • Answer and direct phone calls, take messages, handle mail and correspondence.
  • Greet and assist visitors in a professional and friendly manner.
  • Perform clerical duties such as filing, photocopying, scanning documents, building job files, panel schedules, warranties, and close outs.
  • Process accounts payable invoices and ensure accurate coding and entry into the accounting system.
  • Review and reconcile vendor statements to ensure all invoices are accounted for and paid in a timely manner.
  • Prepare and process check runs, ensuring accuracy and adherence to payment terms.
  • Respond to vendor inquiries and resolve any discrepancies or issues.
  • Maintain office supplies inventory and place orders when necessary.
  • Handle sensitive information in a confidential manner.
  • Assist with document preparation, including formatting, editing, and proofreading.
  • Organize and maintain physical and digital files.
QUALIFICATIONS:
  • High School Diploma or equivalent.
  • Strong computer skills with proficient with Microsoft Suite with Emphasize on Excel and Intuit/QuickBooks computer programs.
  • Excellent verbal and written communication skills.
  • Strong time management skills.
  • Extremely organized.
  • Ability to work on multiple projects at one time.
  • Demonstrates accuracy while still meeting deadlines.
  • Can-do attitude.
  • Can work independently and is self-motivated.
WHAT WE OFFER:
  • Health Insurance, Dental Insurance, & Vision Insurance
  • 401k 
  • Paid Holidays
  • PTO – Sick 
  • PTO - Vacation
  • Fun, family-oriented culture
  • Excellent growth and advancement opportunities
  • Stable, long-term career and advancement opportunities 
  • Tools you need to succeed - technology, training, support.
Must be able to work in Chandler, AZ near I-10 and 202 South.  (major cross street - W. Chandler Blvd and N. Kyrene Rd)