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Administrative Assistant, Global Outreach

2 months ago

Houston, United States CityRise Church - West U Part time
Job DescriptionJob Description

Job Summary:

The Administrative Assistant, Global Outreach’s primary job is to support the Global Outreach Pastor and Community Missions Director and ministry programs by providing general administrative support through a variety of projects and tasks as outlined below. This role involves performing a variety of tasks to ensure efficient and smooth day to day operations.  

 

Supervisory Responsibilities:
None

 

Duties/Responsibilities:

1.     Communication

  • Welcomes and directs visitors and staff and supports reception duties.
  • Serves as a point of contact for staff and congregants.
  • Answers and transfers phone calls, screening when necessary.
  • Responds to and resolves administrative inquiries and questions.
  • Composes, edits, and sends communications on behalf of the ministry.
  • As directed, prepares and distributes internal communications and announcements.
  • Works with Communications department for promotional requests for events, programs, and meetings.

2.     Records

  • Organizes and maintains electronic and hard copy files, ensuring confidentiality and security of sensitive information.Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Records and distributes minutes, prepare or other records for meetings, events, and programs.
  • Provides data entry in F1, Planning Center, and other software applications.

3.     Planning and Scheduling

  • Coordinates and schedules meetings, travel, appointments, and staff activities.
  • Reserves rooms, prepares agendas completes set-up requests, and schedules security and AV for meetings and programs for meetings.
  • Assists with event planning, including procurement of supplies, food, and materials.

4.     Provides CityRise Program Support

  • Assists with hosting meetings and events.
  • Oversees Global Outreach office operations, including efficient office workflow, properly functioning equipment, and general organization.
  • Assists in orienting and training new CityRise administrative and other staff who work with Global Outreach or other programs.
  • Coordinates and submits payroll information for designated personnel and contract workers.
  • Assists Global Outreach Pastor and Community Missions Director with maintenance of financial documentation and budget tracking processes.

5.     Support the Global Outreach Pastor and Community Missions Director with:

  • Assists with calendar management, ensuring optimal time management.
  • Schedules appointments and meetings.
  • Prepares and edits documents, reports and presentations.
  • Maintains and manages the reimbursement process and documentation.
  • Supports the preparation, editing, and ensuring accuracy of shared calendars and procedures.

Other duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change.

 

Required Skills/Abilities:

  • Excellent verbal and written communication skills.  
  • Excellent interpersonal skills. 
  • Excellent organizational skills and attention to detail. 
  • Excellent time management skills with a proven ability to meet deadlines. 
  • Ability to prioritize tasks. 
  • Proficient with Microsoft Office Suite or related software. 

 

Education and Experience:

High school diploma or equivalent. 

Bachelor’s degree preferred.

 

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift objects weighing up to 10 pounds at times.

 

Work Location:

Work is performed 100% on-site.

 

Company DescriptionCityRise is a network of churches, ministries, non-profits, and global partners seeking to share the gospel of Jesus Christ in new and creative ways. We gather for worship in locations around Houston weekly, provide opportunities to serve our city in a variety of ways, and send people around the world to partner with missionaries as they seek to share the gospel. Our locations include English, Spanish, and Chinese services located at West U Baptist, CItyRise-Bellaire, and CityRise Missouri City. Ministry on all campuses takes place during the week, as well as Sunday. The Church has an involved executive leadership team that cares greatly for its staff, and lends active leadership that takes the staff on the road to achieve the church's mission.Company DescriptionCityRise is a network of churches, ministries, non-profits, and global partners seeking to share the gospel of Jesus Christ in new and creative ways. We gather for worship in locations around Houston weekly, provide opportunities to serve our city in a variety of ways, and send people around the world to partner with missionaries as they seek to share the gospel. Our locations include English, Spanish, and Chinese services located at West U Baptist, CItyRise-Bellaire, and CityRise Missouri City. Ministry on all campuses takes place during the week, as well as Sunday. The Church has an involved executive leadership team that cares greatly for its staff, and lends active leadership that takes the staff on the road to achieve the church's mission.