Office Administrative Assistant

3 weeks ago


Johnson City, United States Tri-City Air Conditioning Co. Full time
Job DescriptionJob Description

Service Administrator’s Work Duties

Answer phones

Assist walk-in customers

Check company email daily and distribute

Reminder post cards-use report AR prints with address labels

Service tickets-

  • Pull money off tickets daily

  • Print daily swipe simple reports

  • Match tickets to swipe simple reports

  • Enter notes into FACS – to be done daily

  • Cost parts on tickets – to be done daily

  • Enter time for each technician- to be done daily

  • Check edits for technician’s time entered and make changes

  • Put tickets in numerical order

  • Print and mail invoices

  • File tickets

  • Make copies of technicians’ time sheets & keep stocked on bookcase in hall

  • Put address labels on service tickets; distribute to technicians as needed

Customer Maintenance Agreement

  • Run agreement credit card payments

  • Apply payments

  • Enter new install agreements

  • Enter and file agreements weekly

  • Calculate commissions for the last payroll of each month

  • Make copies for commissions and calculate commissions for the last payroll of the month

  • Prepare monthly renewals and mail

  • Make any corrections or changes to agreements when needed

Parts Warranties

  • File for credits for parts used for a repair that is under warranty.

  • Files labor warranties for repairs made that have a labor warranty.

  • Match credits with packets.

  • Follow up with vendors that owe a credit.

Company DescriptionIf you’re looking to start your career in the competitive and rewarding field of heating and cooling services, or you’re looking to take the next step, then we are looking for youCompany DescriptionIf you’re looking to start your career in the competitive and rewarding field of heating and cooling services, or you’re looking to take the next step, then we are looking for you
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