Administrative Assistant/File Clerk

4 weeks ago


Jacksonville, United States Marks Gray PA Full time
Job DescriptionJob Description

Marks Gray, a Jacksonville-based law firm, is searching for an Administrative Assistant/File Clerk to join its Litigation Practice Group.  The responsibilities of the position include:

· Creates and maintains files for new matters

· Files documents received from attorneys, paralegals and legal assistant

· Prepares subpoenas for mailing and other correspondence (including certified and FedEx)

· Follows up on subpoenas and records requests

· Processes check requests

· Sends vendor invoices to clients

· Scans in attorney notes and documents to case management system

· Prepares files for closing

· Respond to requests from other law firms for expert materials and transcripts

· Relieves receptionist for breaks

· Assists front desk in opening files

· Compile deposition and other binders for attorneys

· Assists other practice group team members as needed

· Prepare closed files for storage or destruction.

· Shredding as needed

Company DescriptionFounded in 1899, Marks Gray, P.A. is a multi-faceted business law firm with offices in Jacksonville and Jacksonville Beach, Florida. The firm’s attorneys provide personalized legal services while offering clients an experienced legal team in a breadth of practice areas to support businesses and individuals throughout Northeast Florida. The lawyers at Marks Gray represent national, regional and local clients in a variety of matters. The firm’s practice includes commercial and professional liability and tort defense litigation as well as banking, real estate, business law, aviation law, intellectual property, labor and employment, probate, tax law, estate planning, and immigration law. For more visit www.marksgray.com.Company DescriptionFounded in 1899, Marks Gray, P.A. is a multi-faceted business law firm with offices in Jacksonville and Jacksonville Beach, Florida. The firm’s attorneys provide personalized legal services while offering clients an experienced legal team in a breadth of practice areas to support businesses and individuals throughout Northeast Florida. The lawyers at Marks Gray represent national, regional and local clients in a variety of matters. The firm’s practice includes commercial and professional liability and tort defense litigation as well as banking, real estate, business law, aviation law, intellectual property, labor and employment, probate, tax law, estate planning, and immigration law. For more visit www.marksgray.com.

  • Jacksonville, United States Tropic Enterprises, Inc. Full time

    Job DescriptionJob DescriptionWe are looking for a part-time data-entry/admin clerk to join our downtown office. 20-25 hrs/wk with potential for full-time in the future. DUTIES: The position includes data entry, filing, AR/AP, and other duties as assigned. SKILLS: We are looking for someone with data-entry and administrative experience.  Knowledge of...


  • Jacksonville, United States Randstad North America, Inc. Full time

    Office Position receiving shipping docs, filing with customs, booking with the steamship lines. Data entry light Excel, will use WMS system. - Please submit your resume to ashley.mckelvy@randstadusa.com Receiving Clerk, Shipping, Receiving, Clerk, Transportation, Staffing


  • Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...


  • Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...


  • Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...

  • Medical Office Clerks

    1 month ago


    Jacksonville, United States Destiny Management Services Full time

    Job DescriptionJob DescriptionSalary: Destiny Management Services, LLC is a leading source of staffing services and business solutions to the Federal Government. Founded in 1996, we have provided job opportunities for more than 1000 employees nationwide in various fields.We are looking for experienced professional Medical Office Clerks to support the local...


  • Jacksonville, United States The Staff Pad Full time

    Job DescriptionJob DescriptionThe Staff Pad is seeking an Administrative Assistant for a premier Public Insurance Adjuster company in Northeast Florida. Our client is locally owned and operated, representing Floridians with property damage insurance claims for their most valued assets: their homes and businesses. Join a team that truly makes a difference!...

  • Medical Records Clerk

    2 weeks ago


    Jacksonville, United States Southeast Orthopedic Specialists Full time

    Established in 2001, Southeast Orthopedic Specialists is a regional leader in orthopedic medicine. We are dedicated to growing with our patients. Our reach will continue to expand to meet the needs of all patients, present and future. It is our wish to make industry-leading five-star orthopedic care accessible to as many people as possible.Healthcare...

  • Medical Records Clerk

    4 weeks ago


    Jacksonville, United States Center for Orthopedic and Research Excel Full time

    Job DescriptionJob DescriptionEstablished in 2001, Southeast Orthopedic Specialists is a regional leader in orthopedic medicine. We are dedicated to growing with our patients. Our reach will continue to expand to meet the needs of all patients, present and future. It is our wish to make industry-leading five-star orthopedic care accessible to as many people...


  • Jacksonville, United States Bridges International Full time

    Job DetailsLevel Entry Job Location Federal Reintegration Centers, Inc. - JACKSONVILLE, FL Position Type Administration Education Level High School Diploma or GED Salary Range $11.95 - $16.36 Hourly Travel Percentage None Job Shift Any Job Category Admin - Clerical Description Progress your career with Florida's largest and fastest growing Community Re-Entry...


  • Jacksonville, United States DAVIS TIRE CENTER INC Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your...


  • Jacksonville, United States Randstad USA Full time

    Manage complex calendars and schedules, including coordinating meetings, appointments, and travel arrangementsPrepare and edit correspondence, reports, presentations, and other documentsConduct research and gather information to support projects and initiativesAct as a liaison between executives and internal/external stakeholders, demonstrating...


  • Jacksonville, United States Randstad USA Full time

    Manage complex calendars and schedules, including coordinating meetings, appointments, and travel arrangementsPrepare and edit correspondence, reports, presentations, and other documentsConduct research and gather information to support projects and initiativesAct as a liaison between executives and internal/external stakeholders, demonstrating...

  • Data Entry Clerk

    2 days ago


    Jacksonville, United States Icon V Full time

    Job DescriptionJob DescriptionJob Title: Data Entry ClerkCompany: Icon VLocation: Jacksonville, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we’re a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful...

  • Clerk - 1st&3rd shift

    4 weeks ago


    Jacksonville, United States ResourceMFG Full time

    summary ResourceMFG is hiring a Guardshack Clerk! Shift and Pay: Mon-Fri: 6am-2:30pm ($17.25/hr) Sun-Thur: 10pm-6:30am ($18.25/hr) Description: Performs a variety of clerical tasks Opens, stamps and distributes BOL's and other inter-office transportation materials Files and retrieves material Collects data for standard reports Operates standard office...

  • Prod Control Clerk

    4 days ago


    Jacksonville, United States Seabrook Solutions, LLC Full time

    This position compiles and records production data for industrial establishments to compare records and reports on volume of production, consumption of material, quality control, and other aspects of production. May perform any combination of the following duties: compile and record production data from customer orders, work tickets, product specifications,...

  • Prod Control Clerk

    6 days ago


    Jacksonville, United States Seabrook Solutions, LLC Full time

    This position compiles and records production data for industrial establishments to compare records and reports on volume of production, consumption of material, quality control, and other aspects of production. May perform any combination of the following duties: compile and record production data from customer orders, work tickets, product specifications,...

  • Detail Clerk

    12 hours ago


    Jacksonville, United States MERCEDES-BENZ OF JACKSONVILLE Full time

    **Detail Clerk** **We are seeking a Clerk, with excellent customer service skills and a positive attitude, for our Detail department.** **FIELDS AUTO GROUP** **Fields Auto Group believes that employees are our greatest asset. As such, we treat all team members with respect and appreciation for their contributions to the company.** **What We Offer** - **...


  • Jacksonville, United States Mental Health Resource Center Full time

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insurancePaid time offVision insuranceBenefits/PerksMedical, Dental, and Vision InsuranceLife InsuranceDisability Insurance403bPTOPaid HolidaysFlexible Spending AccountEmployee Assistance ProgramCompany OverviewMental Health Resource Center is a not-for-profit Florida corporation that provides a...


  • Jacksonville, United States Brown & Brown Insurance Full time

    It's an exciting time to join Brown & Brown! Our business is growing both in North America and internationally which emphasizes the need to build an unparalleled team that promotes future growth. We're excited to continue solidifying that foundation as we are looking for an Administrative Assistant to join our growing team in Jacksonville, Florida.Who We...