Accounts Receivable Associate

3 weeks ago

Reno, United States S&O Wholesale Full time
Job DescriptionJob Description

As an Accounts Receivable Billing Associate for our wholesale tobacco company, you will be responsible for managing the billing process, processing customer payments, and ensuring timely and accurate recording of accounts receivable transactions. Your primary objective will be to maintain accurate financial records, minimize outstanding balances, and support the company's cash flow objectives through effective invoicing and collections activities.

 

Key Responsibilities:

 

·         Billing Process: Generate and distribute invoices to customers accurately and promptly, ensuring compliance with contract terms, pricing agreements, and regulatory requirements.

·         Accounts Receivable Management: Monitor accounts receivable balances, aging reports, and payment status, following up with customers to collect outstanding payments and resolve billing discrepancies.

·         Payment Processing: Record customer payments accurately in the accounting system, reconciling transactions with bank deposits and remittance advice.

·         Credit Management: Review customer credit limits, assess creditworthiness, and recommend credit terms and limits based on payment history, financial status, and risk assessment.

·         Collections Activities: Contact customers via phone, email, or mail to follow up on overdue payments, negotiate payment plans, and resolve disputes or issues affecting payment.

·         Customer Communication: Maintain professional and courteous communication with customers regarding billing inquiries, payment reminders, and account reconciliations, providing assistance and information as needed.

·         Cash Application: Allocate incoming payments to the appropriate customer accounts, ensuring accuracy and consistency with invoice details and payment references.

·         Reporting and Analysis: Prepare and analyze accounts receivable reports, aging summaries, and collection forecasts, identifying trends, variances, and opportunities for process improvement.

·         Compliance: Ensure compliance with accounting standards, company policies, and regulatory requirements related to accounts receivable, billing, and collections.

·         Cross-functional Collaboration: Collaborate with sales, customer service, and finance teams to address customer issues, resolve billing disputes, and streamline billing and collection processes.

 

Qualifications:

·         Associates degree in accounting, business, or related field; relevant certifications (e.g., Certified Accounts Receivable Professional) are a plus.

·         Proven experience in accounts receivable, billing, or collections, preferably in a wholesale or distribution environment.

·         Strong understanding of accounting principles, accounts receivable processes, and billing systems.

·         Excellent communication, negotiation, and problem-solving skills.

·         Proficiency in accounting software (e.g., ManageMore) and Microsoft Office suite.

·         Detail-oriented, organized, and capable of managing multiple tasks and priorities effectively.

·         Ability to work independently and collaboratively in a dynamic, fast-paced environment.

This job description outlines the key responsibilities and qualifications for the Accounts Receivable Billing Associate role at our wholesale tobacco company. Candidates who meet the requirements and possess the necessary skills are encouraged to apply.

Company DescriptionS&O is an up-and-coming start-up wholesale business in the Tobacco and General Merchandising industry. We are looking to scale and bring in the proper talent to support the Company's journey.Company DescriptionS&O is an up-and-coming start-up wholesale business in the Tobacco and General Merchandising industry. We are looking to scale and bring in the proper talent to support the Company's journey.

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