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Administrative Support Specialist

3 months ago

Whitehouse Station, United States IMS People Full time
Job DescriptionJob Description

Job schedule-20 hours per week- MTW in office Thurs/Fri remote, 4 hour days
Job Hours-8-12 manager can be flexible
Interview process- In person

Job title: Producer Services Specialist

Job Summary: The primary functions for this position that is part of our Producer Services team are:

Job Responsibilities:
• Setting up and creating records for Agents (Set up identifying codes for existing producers in internal systems).
• Update internal systems with key data on a timely basis.
• Monitor internal dept mailbox for requests for appointments/codes/address changes.
• Store contracts and documents in electronic repository
• Assist on projects in support of business needs.
• Assist team where needed.
• Process appointments/terminations if needed.
• Process mass data updates

Skills:

• Experience with Microsoft Office products-please provide specific knowledge and which MS applications?
o Excel-do they need data entry only skills or, Pivot tables, VLOOKUP, formula knowledge? HM would like this experience 
o Word-Will they need to know how to navigate Word and to what degree? Or are they using Word Templates?
o Outlook-Will they need to manage multiple calendars or respond to emails, and may be using templates and free form?
o Power Point?
Can you please provide any other hard skills needed? The only one you provided was Microsoft Office Products.

• Experience with Data Entry

• High attention to detail
• Organizational skills
• Ability to work independently to complete assignments in a timely manner
• Excellent communication skills

Education/Experience:
What education level? Associates Degree preferred
Insurance industry experience preferred -how many years experience?

Any role that required attention to detail in the day to day workings of the role.
Financial experience helpful-Cash Management, accounting skills,