Senior Executive Assistant

4 weeks ago

Alameda, United States Kelly Services Full time $125,000 - $140,000
Job DescriptionJob Description

NOW HIRING

Senior Executive Assistant

100% Onsite in Alameda, CA

DIRECT HIRE

$125K-$140K/Annual

 

JOB SUMMARY:

  • This is an exciting opportunity in a fast-paced, growing, mission-driven biotech startup for an experienced Senior Executive Assistant to provide high-level support to “C” Level Executives. The ideal candidate must be detail-oriented and have strong organizational skills to effectively manage administrative tasks as well as demonstrate the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, and the ability to maintain a realistic balance among multiple priorities. The Senior Executive Assistant must hold personal accountability for maintaining a culture of high performance, creative problem solving, and highly collaborative teamwork with all areas of the business while in line with Santa Ana Bio’s values: integrity, accountability, teamwork, respect, diversity and passion. This position is based in Alameda and is required to be in onsite at the Headquarters Office.

RESPONSIBILITIES:

  • The Executive Assistant's responsibilities include, but are not limited to:
  • Executive Leadership Team (ELT) Support
  • Provide accurate and timely calendar management to ensure smooth day-to-day engagement
  • Manage calendar conflicts, coordinate all scheduling requests (internal and external), schedule in-person and Zoom meetings
  • Anticipate needs ahead of meetings, conferences, engagements, etc
  • 1:1s with Executives – use regularly recurring time to understand Exec’s priorities and admin support needs, and provide proactive status updates on all outstanding requests, tasks and activities
  • Manage ELT’s cadence of 1:1s with direct reports, skip level meetings or ad-hoc opportunities to meet with teams and key staff
  • Manage and coordinate all travel and detailed travel plans, itineraries, and agendas - domestic and international, ensure all logistics information is detailed, accurate and added to the Executive’s calendar proactively in addition to any preferred travel apps, compile documents for travel-related meetings
  • Maintain discretion and tact due to the exposure of high levels of sensitive and confidential information
  • Manage and submit timely and accurate expense reports and track down receipts as needed
  • Manage logistics for events (room blocks, venues, transportation, etc.)
  • Ad-hoc department project support
  • Support in-office employees, functional team meetings, catering requests and coordination of non-Bay Area visitors·
  • Act as a point person for ELT’s direct reports, building strong relationships across their teams to progress priorities

QUALIFICATIONS:

  • At least 5 years of experience in providing support to high-level executives preferably at the "C" level suite
  • Bachelor’s degree in Business Administration, Management or a related field preferred
  • The ideal candidate must be detail-oriented and have strong organizational skills to
  • effectively manage administrative tasks as well as demonstrate the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, and the ability to maintain a realistic balance among multiple priorities
  • The Executive Assistant must hold personal accountability for maintaining a culture of high performance, creative problem solving, and highly collaborative teamwork with all areas of the business while in line with Santa Ana Bio’s values: integrity, accountability, teamwork, respect, diversity and passion
  • Ability to take initiative with an innovative, creative approach
  • Act as a liaison with board members.
  • Exceptionally organized with keen attention to detail with the ability to shift focus and priorities; works well under pressure and within deadlines
  • Outstanding verbal and written communication skills; strong ability to inform and engage through written communications
  • Excellent interpersonal and relationship-building skills
  • Professional, positive demeanor with experience in a role requiring a high degree of confidentiality
  • Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops
  • Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities
  • Energetic, enthusiastic, and interested in learning within a fast-paced, fast-growth organization
  • Proficient in MS Office (Word, Excel, PowerPoint) with Advanced Outlook organizational skills

 

 

Company DescriptionSince inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most.Company DescriptionSince inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most.

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