Office Manager
3 weeks ago
POSITION SUMMARY:
The Office Manager, will perform dedicated administrative duties, database management, and special projects support for Port Jewish Center (PJC). In this support role, they will work closely with PJC’s Rabbi, Education Director and lay leadership.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Office
- Be the “voice of the office” as the first point of contact when congregants or any other people call
- Calendar: Manage, post & distribute Synagogue Calendar – (Public & Internal)
- Manage phone system
Membership
- Manage Membership Database (Shulcloud), includes tracking all donations.
- Communicate effectively and personably with congregants and make sure their needs are met
- Communicate with prospective members and oversee introductions to clergy, staff, and lay leaders.
Rabbi & Leadership Support
- Directly assist and maximize the effectiveness of the rabbi in all administrative tasks including answering the phone, managing calendars and schedules, maintaining files, assisting with event coordination and logistics, and communication.
- Work with staff and lay leadership to prepare necessary documents for monthly board meetings; follow up with board members and committee chairs regarding ongoing projects.
Building
- Serve as primary liaison to maintenance staff and all building users.
- Oversee the operation and maintenance of the building and grounds.
- Coordinate the scheduling and use of the facilities including proper set-up, building access and security for all events (both Synagogue and outside rentals).
Ability to grow position over time, as desired
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