Shape the Future of Events: Executive Assistant

4 weeks ago

Washington, United States Immersive Strategies Full time
Job DescriptionJob Description

Shape the Future of Events: Executive Assistant / Event Coordinator at Immersive Strategies (TEMP-TO-HIRE)

(note: This role was updated and reposted. Please reapply if you meet the new minimum requirements)

If you're a detail-obsessed, tech-savvy problem-solver driven by the thrill of world-changing events, this is your dream calling Immersive Strategies, the powerhouse behind cutting-edge strategic experiences, seeks a dynamic Executive Assistant to support our visionary CEO. This is your chance to become an essential member of our team, with full-time potential after your temp period.

About Immersive Strategies:

We don’t just do events – we craft moments that change the world. Partnering with the brands and thought leaders defining the future of sports, tech, and social impact, we transform launches, conferences, and celebrations into unforgettable experiences.

What You'll Do:

  • Mastermind the CEO's Orbit: Manage a whirlwind calendar, conquer travel logistics, and keep the big picture in focus.
  • Be the Events Maestro: Coordinate client meetings, site visits, and the flawless execution of high-profile events across the globe.
  • Project Management Ninja: Wield Asana like a weapon, ensuring deadlines are met, and projects run like a dream.
  • Details Are Your Superpower: Expense reports and logistics become a work of art in your hands.
  • Communication Ace: From crisp briefing docs to compelling copy and conversations with the world's elite, your words always hit the mark.
  • Tech Trendsetter: You're obsessed with finding the next cool tool to streamline our work and elevate our events.

Core Responsibilities:

    • Orchestrate the CEO's calendar, travel arrangements, and appointments, ensuring seamless operations.
    • Coordinate client meetings, site visits, and flawless execution of high-profile events globally.
    • Master Asana for project management, ensuring timely completion of deliverables and exceeding client expectations.
    • Meticulously track progress and manage deadlines for successful project completion.
    • Manage expense reports and travel arrangements for optimal efficiency.
    • Craft clear and concise briefing documents for internal and client use, fostering clear communication.
    • Source unique items and provide logistical support for exceptional event execution.
    • Draft compelling communications showcasing strong writing and verbal skills.
    • Engage with a high-level network, demonstrating exceptional professionalism.
    • Build strong relationships with clients, proactively anticipating their needs and fostering a collaborative partnership to ensure exceptional service and project success.
    • Meticulously proofread and edit )?)>?work products, ensuring accuracy, clarity, brand consistency, and overall professional polish.
    • Develop compelling communications that drive event awareness, generate excitement, and maximize engagement.
    • Embrace continuous learning and readily adopt innovative tools to streamline workflows.

Minimum Qualifications:

  • Essential:
    • Bachelor's degree required (Master's preferred)
    • 5+ years of experience in the events industry
    • 5+ years of administrative support or scheduling/coordination experience
    • 5+ years of marketing communications experience
    • 5+ years of project management experience
    • Strong written and verbal communication skills
    • Detail-oriented with a talent for tracking and record-keeping
    • Adept at copy editing and maintaining clear documentation
    • Proficient in Asana, Hubspot, Smartsheets, Canva, and Microsoft Office Suite
    • Team player with the ability to manage multiple tasks simultaneously and work effectively under pressure
  • Preferred:
    • Experience working in government or with government entities
    • Experience writing marketing event communications
    • Budget Management experience
    • Client Management expertise
    • A well-informed individual with a pulse on current events, cultural trends, and the political landscape
    • Tech enthusiast

Location:

  • This role is 75% remote with 25% travel required in the Washington, D.C. area and globally.

How to Apply: Please submit your resume and cover letter to apply@immersive-strategies.com by Thursday, May 16th.

 

 

Company DescriptionWe don’t just do events – we craft moments that change the world. Partnering with the brands and thought leaders defining the future of sports, tech, and social impact, we transform launches, conferences, and celebrations into unforgettable experiences. Learn more by visiting www.immersive-strategies.comCompany DescriptionWe don’t just do events – we craft moments that change the world. Partnering with the brands and thought leaders defining the future of sports, tech, and social impact, we transform launches, conferences, and celebrations into unforgettable experiences. Learn more by visiting www.immersive-strategies.com

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