Special Events Manager, Events and Programming

3 weeks ago

Washington, United States The Heritage Foundation Full time
Title: Special Events Manager, Events and Programming
Reports to: Director, Events and Programming

Job Summary: The Special Events Manager supports the Events & Programming (E&P) team in delivering exceptional experiences designed to amplify and advance Heritage's impact and mission. The Events & Programming team produces over 5,000 events annually, from high-level roundtables and public programs in our Washington, D.C. headquarters to donor gatherings and multi-day conferences across the country. This position is a leader on the Special Events division of the E&P team focused on the planning of offsite events and conferences around the country each year, and the management of junior team members. This position is supervised by the Assistant Director of Special Events.

Job Duties:
  • Event Planning - Design, plan, and execute special events and annual signature events including multi-day conferences for donors, Members of Congress, coalition partners, and other audiences. Responsibilities include developing content and timelines for event promotion, coordinating high-profile speakers, venues, audio-visual production, security protocols, volunteers and support staff, and vendor logistics. Propose and implement new ideas to improve the event planning and execution process. Post event, help stakeholders to use their resources more effectively and set future strategy by conducting after action reviews, compile post event reports and survey results.
  • Management of Event Assistants - Manage and mentor two special events assistants in their day-to-day responsibilities by meeting with them regularly, delegating projects and event assignments, supporting their growth and professional development, and overseeing their annual and midyear reviews and goals evaluations. Role includes day-to-day approvals on vacation time/scheduling, approval flows on non-signature events, expense reports and invoicing, and other related support as needed. Position includes onsite supervision and training.
  • Enterprise Alignment - Effectively communicate, build strategic relationships, and collaborate with internal partners at Heritage on multiple projects related to event planning activities by leading first with event purpose and objectives, and ultimately aligning with Heritage's strategic priorities.
  • Programming & Speakers - Collaborate with internal partners on event programming strategy. Develop desired programming structures, ensuring content builds upon the priorities of each event, and manage internal and external speakers. Consult with Event Operations Advisor on VIP speaker outreach plans.
  • Venue & Vendor Selection - Research venues and vendors, draft RFPs, and negotiate contracts - including on large-scale signature events - in a manner that is consistent with industry best practices and aims to protect Heritage's interests. This process may include conducting site visits to ensure venues continually uphold Heritage's standard of excellence and meet the specific programmatic needs of the event.
  • Event Budget & Expenses - Submit expense reports, process invoices, produce event revenue and expense reports, and exercise budget discipline by making cost-effective decisions and carefully monitoring expenses throughout the planning process to adhere to established budgets. Determine new and innovative ways to reduce costs associated with events.
  • Professional Development - Regularly seek out continuing education especially on event management best practices, trends and new inspiration by reading publications, attending seminars, and consulting with other industry professionals. Stay informed on current events and political priority updates in order to suggest new featured speakers and programming ideas.

Qualifications:
Education: Bachelor's Degree
Experience: 4-5 years of experience of relevant experience in event management, including experience in directly managing team members.
Communication: Clear, effective, and gracious written and verbal communication across all levels of an organization and with external speakers.
Technology: Proficient in MS Office (Excel and Word), Outlook, and the ability to learn new software (familiarity with email marketing platforms a plus).

Other Requirements:
  • Mission alignment: Understand and support the Heritage mission and vision for
    America, conservative principles, and the department's goals and objectives.
  • Organization: Ability to self-organize, multi-task, maintain a strong attention to detail, and handle multiple projects while setting appropriate priorities to achieve goals.
  • Entrepreneurial and business mindset: Proactively propose and execute creative solutions to business challenges. Demonstrated ability for budgeting, financial management, and financial reporting skills.
  • Critical thinking: Capacity to think critically and handle emergency situations, demonstrating sound judgment under pressure and be accountable when working with a team.
  • Availability to work nights, weekends, and travel when necessary.

  • Special Events Manager

    3 weeks ago

    Washington, United States The Heritage Foundation Full time

    Title: Special Events Manager, Events and ProgrammingReports to: Director, Events and ProgrammingJob Summary: The Special Events Manager supports the Events and Programming (E&P) team in delivering exceptional experiences designed to amplify and advance Heritage’s impact and mission. The Events & Programming team produces over 5,000 events annually, from...

  • Event Staff Need for Washington DC Conference 6/25

    2 weeks ago

    Washington, United States Kinetic Events Full time

    Kinetic Events Staffing is hiring immediately for a busy season of events in the Washington D.C area. We're looking for staff interested in working fun & exciting programs throughout the spring, summer and fall. Our largest event of the year (a cloud computing conference) will be taking place 6/25-6/27 at the Walter E. Washington Convention Center, so this...

  • Event Staff Need for Washington DC Conference 6/25

    2 weeks ago

    Washington D.C., United States Kinetic Events Full time

    Kinetic Events Staffing is hiring immediately for a busy season of events in the Washington D.C area. We're looking for staff interested in working fun & exciting programs throughout the spring, summer and fall. Our largest event of the year (a cloud computing conference) will be taking place 6/25-6/27 at the Walter E. Washington Convention Center, so...

  • On-Demand Mixologists for Events

    5 days ago

    Washington, United States NY EVENTS NY LLC Full time

    Job DescriptionJob DescriptionJoin our team as an On-Demand Mixologist and bring your expertise to events across Maryland, Virginia, and DC!We're looking for experienced mixologists who want the flexibility to choose their own schedule, work at various events, and earn competitive rates per hour plus cash tips. If you're passionate about creating...

  • Director, Advancement Special Events

    1 day ago

    Washington, United States National Geographic Society Full time

    How You’ll Contribute The Advancement team cultivates, solicits, and stewards individuals, as well as foundation, government and corporate partners who invest in the Society to drive impact through science, technology, education, exploration, and storytelling. The team collaborates with Society teams - and often works closely with NGP/Disney - to build...

  • Marketing and Special Events Manager

    5 days ago

    Washington Court House, United States City of Hartford, CT Full time

    Vacancy is in the Economic Development Division of the Development Services Department. Under general direction, plans, coordinates, and implements special events program for the City. Manages marketing initiatives designed to support the mission of the department by encouraging collaboration between city departments, community organizations, citizens, and...

  • Vice President, Facilities, Construction and Real

    1 day ago

    Washington, United States Events DC Full time

    The Vice President, Facilities, Construction and Real Estate, provides executive leadership and hands on direction for the Facilities Operations and Services division, and shall be responsible for facilities management to include engineering, building management, construction, tenant oversight and utility services. The Vice President, Facilities,...

  • Events Manager

    5 days ago

    Washington, United States National Public Radio, Inc. Full time

    Support Senior Manager of Donor Events to execute a robust donor events strategy to deepen connections between NPR and supporters of public radio Identify event programming opportunities that align NPRs editorial goals and critical fundraising prior Events Manager, Manager, Communications, Skills

  • Event Services Manager

    3 weeks ago

    Washington, Washington, D.C., United States Mayflower Inn and Spa Full time

    Job DescriptionEvent Services ManagerAre you an experienced event planner who wants to take their skills to new heights? Join the Fairmont Austin and showcase your passion for world-class customer service on our Events TeamWhat is in it for you: Paid time off Medical, Dental and Vision Insurance, 401K Complimentary shift meal Employee benefit card...

  • Facilities Operations Manager

    5 days ago

    Washington, United States Events DC Full time

    Job DescriptionThe Manager of Facility Operations is a key position responsible for the coordination and management of building service projects that require extensive knowledge of Division service areas, budgeting and contracting practices and procedures. Serves as the principal liaison and Contracting Officer's Technical Representative (COTR) for selected...

  • Special Events Worker

    3 weeks ago

    Washington, United States Georgetown University Full time

    The Special Events Worker performs their duties in accordance with a detailed plan to support academic, social, and cultural events - general and specific cleaning, deliveries, set ups and break downs of equipment, such as tables, chairs, podiums, st Special Event, Worker, Management, Facilities, University, Event, Education

  • Manager, Event Partnerships

    1 month ago

    Washington, United States American Hotel & Lodging Association Full time

    Responsibilities : Coordinate all speaker logistics and outreach for The Hospitality Show. Create, maintain and update speaker collateral, travel arrangements including air, train, car service and room blocks for The Hospitality Show. Assist in managing AHLA’s HTNG Europe and Asia Pacific conferences Manage and execute GM Awards alongside The...

  • Event Marketing Manager

    2 weeks ago

    Washington, United States Primer Full time

    Primer Technologies is seeking a results-oriented Senior Program Manager, Events Marketing who specializes in event marketing and/or field marketing strategy, execution, and analysis. This individual collaborates closely with account executives within the US Defense and Intelligence community to ensure that event marketing plans align with account...

  • Event Marketing Manager

    2 weeks ago

    Washington, United States Primer.ai Full time

    Primer Technologies is seeking a results-oriented Senior Program Manager, Events Marketing who specializes in event marketing and/or field marketing strategy, execution, and analysis. This individual collaborates closely with account executives within the US Defense and Intelligence community to ensure that event marketing plans align with account...

  • Event Marketing Manager

    2 weeks ago

    Washington, United States Primer.ai Full time

    Primer Technologies is seeking a results-oriented Senior Program Manager, Events Marketing who specializes in event marketing and/or field marketing strategy, execution, and analysis. This individual collaborates closely with account executives within the US Defense and Intelligence community to ensure that event marketing plans align with account...

  • Event Marketing Manager

    2 weeks ago

    Washington, United States Primer Full time

    Primer Technologies is seeking a results-oriented Senior Program Manager, Events Marketing who specializes in event marketing and/or field marketing strategy, execution, and analysis. This individual collaborates closely with account executives within the US Defense and Intelligence community to ensure that event marketing plans align with account...

  • Special Event Security

    1 month ago

    Washington, United States ICS Protective Services Orlando Full time

    Overview: MUST HAVE AN ACTIVE DC SO OR SPO. We are seeking a highly motivated and reliable individual to join Special Events team as a Security Officer. As a Security Officer, you will be responsible for maintaining a safe and secure environment for our clients and employees. **Duties**: - Conduct regular patrols of the premises to ensure the safety and...

  • Event Coordinator

    2 days ago

    Washington, United States National Organization of Nurse Practitioner Faculties Full time

    Title:                                Events CoordinatorResponsible to:               Events Manager and Program Director Qualifications:                Bachelor’s degree; Master degree preferred  Summary of PositionThe National Organization of Nurse Practitioner Faculties (NONPF) is a...

  • Event Coordinator

    2 days ago

    Washington, United States National Organization of Nurse Practitioner Faculties Full time

    Title:                                Events CoordinatorResponsible to:               Events Manager and Program Director Qualifications:                Bachelor’s degree; Master degree preferred  Summary of PositionThe National Organization of Nurse Practitioner Faculties (NONPF) is a...

  • Talent Acquisition Specialist

    4 weeks ago

    Washington, United States Events DC Full time

    Job Description The Talent Acquisition Specialist is responsible for researching, developing, and implementing effective recruiting and staffing strategies to attract a diverse pool of qualified and capable talent for Events DC. This position is also responsible for managing the onboarding process for all new hires for Events DC. The Talent Acquisition...