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Office Manager

2 months ago

Modesto, United States Opportunity Stanislaus Full time
Job DescriptionJob Description

Opportunity Stanislaus is helping Caregiver To You recruit an Office Manager.

Staffing Manager

  • In coordination with caregiving programs coordinator, ensure that clients and caregivers in special programs are properly “matched” based on personality, availability, clients’ needs, and caregivers’ skills,
  • Train and mentor all administrative staff in the “art” of staffing,
  • Act as primary staffer for all clients not assigned to a staffer,
  • Facilitate positive outcomes when staffing complications affect staff and/or clients.
  • Properly program software to include caregiver tasks and responsibilities for all shifts
  • Ensure proper recruitment, retention and onboarding

Scheduling Manager

  • In coordination with caregiving programs coordinator, ensure that daily, weekly, and monthly schedules are efficiently coordinated in a way that maximizes client and caregiver satisfaction, while minimizing unbillable charges like overtime and travel pay.
  • Train and mentor all administrative staff in the “art” of scheduling,
  • Act as primary scheduler for all clients not assigned to a staffer,
  • Facilitate positive outcomes when scheduling complications affect staff and/or clients.

Office Manager

  • Oversee administrative office scheduling,
  • Oversee scheduling and implementation of on-call duties for administrative employees,
  • Oversee and coordinate general maintenance of office premises and equipment.
  • Oversee duties of assigned staff.

Client Engagement

  • Oversee and engage in the onboarding and offboarding of new and existing clients, including:
    • initial and routine assessments,
    • home safety evaluations,
    • creation and maintenance of care plans, and
    • maintenance of CareFinder preferences.
  • Oversee and participate in engagement with existing clients across all caregiving programs, including business related to staffing, scheduling, finance, and personal matters like birthdays, celebrations, and condolences.

Primary Business Tasks

  • Coordinate and assist with staffing and scheduling for all clients based on the needs of the company, in collaboration with the Staffing and Scheduling Manager(s),
  • Coordinate and assist with sales and marketing duties based on the needs of the company, in collaboration with the Marketing and Community Engagement Manager,
  • Assist in the role of a caregiver based on the needs of our clients, in collaboration with the Staffing and Scheduling Manager(s),
  • Perform on-call staffing and scheduling duties as assigned,
  • Perform “never a stranger” visits when necessary to introduce a new caregiver to a client,
  • Answer business Calls as needed.

Schedule

  • Monday through Friday, 8:00 AM – 5:00 PM.
  • On-call requirements: 1 evening and 1 full day on a rotating basis.

Benefits

  • Health, Dental, and Vision are offered after 30 days