Executive Assistant

4 weeks ago

Westwood, United States Safety NetAccess Inc Full time
Job DescriptionJob Description

Executive Assistant

The scope of the role is to serve as the sole support system for the CEO of a technology company by managing all activities related to their personal and professional life. The assistant will be working independently from in the company’s headquarters and be exclusively responsible for a broad range of duties related to managing the principals’ day-to-day commitments. The assistant’s duties are to provide impeccable administrative support and organization to ensure activities run seamlessly.

Summary of Position:

The key function of the job is to serve as a gatekeeper and keep the principal organized and on track with projects and priorities, as well as to manage the assistant’s own duties, as described below. The assistant must be proactive and display highly efficient, accurate and effective organizational skills and demonstrate excellent attention to detail. Strong writing and communication skills – as well as interpersonal skills – are essential. Daily tasks will include: calendar management, appointment scheduling, logistical coordination, general correspondence, mail sorting, serving as liaison between principal and various offices, and personal errands; other responsibilities will include meeting and event coordination, periodic research, and travel planning. The position includes access to personal and confidential information and requires considerable discretion and diplomacy.

Essential Job Functions:

  • Manage day-to-day calendar and schedule daily appointments
  • Fielding, prioritizing and responding to large volume of meeting requests
  • Draft correspondence (composition, proofreading, editing) and occasional reports
  • Organize and maintain upkeep of office and files: paper and electronic filing structure, office equipment (computers, printers, fax) and supplies.
  • Manage, liaise and organize company activities
  • Coordinate and oversee domestic and international travel arrangements
  • Coordinate and manage on-going projects and special assignments as needed
  • Respond to incoming emails, and calls
  • Collect, sort and prioritize invitations and relevant mail
  • Coordinate reconciliation of expenses with bookkeeper and accountant
  • Coordinate with Controller on various accounting and bookkeeping related tasks
  • Arrange, plan and coordinate logistics for occasional events
  • Conduct Internet research.
  • Assist/staff and occasionally represent at events and meetings

Job Qualification

  • Ability to communicate effectively in English
  • Preference for working in an office alone
  • Excellent organizational ability
  • Ability to anticipate needs and prioritize effectively
  • Excellent detail orientation and multi-tasking ability
  • Strong follow-through skills and ability to meet deadlines
  • Strong written and verbal communication skills
  • Strong editing skills and ability to compose a variety of correspondence
  • Ability to communicate fully and regularly about status of projects/work
  • Confidentiality and discretion at all times
  • Ability to manage time and projects efficiently
  • Professional demeanor at all times
  • Excellent ability to communicate with high-level relationships Ability to be a self-starter and demonstrate proactive problem-solving skills
  • Ability to work independently and as a team when needed
  • Knowledge of standard office procedures and practice
  • Trustworthy, principled, and friendly
  • Responsible, timely and reliable Excellent computer skills with experience with MS Outlook, Word, Excel, PowerPoint, Dropbox, Internet & Social Networking, Google Suite

Schedule: Monday to Friday 8:30 am to 5:30 pm, on-site position.

Job Types: Full-time, Contract

Benefits:

  • Paid time off
  • Heath and dental insurance




  • Commercial Lines Account Executive

    1 month ago

    Westwood, United States Harrison Gray Search & Consulting Full time

    Job DescriptionJob DescriptionHarrison Gray Searchhas partnered with a stable insurance brokerage seeking aCommercial Lines Account Executive.This client has been around for almost 150 years, is owned by a Trust, and has the reputation of being one of the Best Places to Work in its respective territories.Job DescriptionWho You Are:You are a strong Commercial...

  • Full Time Operations Manager

    1 week ago

    Westwood, United States MIK Full time

    Assist Store Manager in planning and supporting the scheduling and execution of store workload. Assist Store Manager in leading and managing adherence to Standard Operating Procedures (SOPs) and Company programs to ensure compliance to applicable la Operations Manager, Operations, Store Manager, Manager, Omni Channel, Manufacturing, Retail

  • Staff Accountant

    1 week ago

    Westwood, United States Chase Corporation Full time

    This position will maintain accurate and complete fixed asset and commission calculations and reconciliations. This will involve working with Directors of Operations at multiple plants to ensure proper and timely reporting of fixed assets and with Sales VPs to ensure commission calculations agree to executed contracts. This position will be involved in...

  • Fitness Kickboxing Coach

    1 month ago

    Westwood, United States UFC GYM Full time

    RESPONSIBILITIES : Sales Execution on Key Metrics Sell and conduct private and small group training with members.  Assist members and encourage member involvement in private training.  Ensure accurate administration of client programs (supplements, measurement tracking, workouts, etc).  Arrive on time, prepared and attentive for training...

  • IT Project Manager

    7 days ago

    Westwood, United States EVERSOURCE Full time

    IT Agile PM/Scrum Masters are responsible for the oversight and success of Information Technology and related Business projects. IT Agile PM/Scrum Masters manage the budgetary, scheduling and delivery of assigned initiatives in compliance with the standards and procedures of the PMO/Next Generation Delivery Organization. The PM/Scrum Master's primary focus...

  • Sourcing Agent

    7 days ago

    Westwood, United States eRichards Consulting Full time

    Our excellent client is in need of more support and is looking for a Sourcing Agent for a yearlong + contract in either NH, CT or MA.Responsible for driving the procurement sourcing strategies, managing the bid process, and negotiating the purchase of materials, equipment, and services for medium to high dollar/complexity requirements.This position supports...

  • Director of sales

    2 weeks ago

    Westwood, United States Synergy HomeCare Full time

    Experience the SYNERGY HomeCare difference, where we are united under one purpose, to bring wholehearted, life-energizing care to as many people as possible - on their own terms, in their own homes. And that starts with care-minded people like you who lead with passion and resilience. We are proud of the best in class, home care services we provide and are...

  • Royalty Audit Supervisor/Manager

    5 days ago

    Westwood, United States Consultative Search Group Full time

    Job Title: Audit Supervisor/Manager Reports To: Audit Director FLSA Status: Exempt Department: Audit - Music Industry Your Role: Excellent opportunity for an audit professional with music industry experience. Our client is seeking a highly motivated audit supervisor/manager with 8+ years of experience to join their music royalty audit practice. The audit...

  • Royalty Audit Supervisor/Manager

    7 days ago

    Westwood, United States Consultative Search Group Full time

    Job DescriptionJob DescriptionJob Title: Audit Supervisor/ManagerReports To: Audit DirectorFLSA Status: ExemptDepartment: Audit – Music IndustryYour Role:Excellent opportunity for an audit professional with music industry experience. Our client is seeking a highly motivated audit supervisor/manager with 8+ years of experience to join their music royalty...

  • Royalty Audit Supervisor/Manager

    4 weeks ago

    Westwood, United States Consultative Search Group Full time

    Job DescriptionJob DescriptionJob Title: Audit Supervisor/ManagerReports To: Audit DirectorFLSA Status: ExemptDepartment: Audit – Music IndustryYour Role:Excellent opportunity for an audit professional with music industry experience. Our client is seeking a highly motivated audit supervisor/manager with 8+ years of experience to join their music royalty...

  • Director, IT Business Solutions

    1 week ago

    Westwood, United States EVERSOURCE Full time

    Role and Scope of Position: The Director of Business Solutions, Operations, is a leadership level function reporting to the Vice President, Enterprise Business Solutions and serves as an integral part of the IT leadership team. **Essential Functions**: - Works closely with Senior Vice Presidents, Vice Presidents and Directors to gain understanding of...

  • Retail Shop Associates, Westwood

    4 days ago

    Westwood, California, United States Equinox Full time

    Job Description We are looking for energetic, creative, and enthusiastic Retail Shop Associates to join the Equinox team at its state-of-the-art location in Westwood! This is a great position for a candidate looking to make a significant impact in a growing and dynamic organization.  The Shop Associate provides a total and unparalleled customer experience...

  • Registered Nurse

    2 days ago

    Westwood, NJ, United States Ardent Health Services Full time

    Overview Join our team as a day shift, full-time, Operating Room (OR) Registered Nurse in Westwood, NJ. Fulfilling your purpose begins here: People First, Always. Here's how we take care of our people: * Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company...