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Office Assistant
2 months ago
Job Overview:
We are seeking a full-time Office Assistant to join our team. The ideal candidate will be a hard-working professional, able to undertake a variety of tasks and work diligently under pressure with attention to detail.
Responsibilities:
- Answer and respond to phone calls and emails from clients regarding scheduling of legal services including court reporters, videographers, interpreters, Zoom meetings, and conference rooms
- Accurately input new clients/contacts/job info into office management system
- Send job confirmations in writing to clients using templates
- Contact clients daily to confirm depositions
- Coordinate with court reporters and videographers daily about scheduling
- Schedule Zoom meetings, assist with monitoring and troubleshooting Zoom depositions
- Perform receptionist and basic clerical duties as needed
Experience:
- Highly organized, with the ability to multi-task in a fast-paced environment; respond quickly and effectively to problems
- Demonstrate professional reliability, highly self-motivated with the ability to assume increased levels of responsibility, anticipate and meet needs to achieve outstanding results
- Must be punctual and dependable, detail oriented
- Ability to maintain confidentiality and handle sensitive information with professionalism
- Excellent organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in MS Office
Prior office assistant or management and scheduling experience preferred
Job Type: Full-time
Pay: From $15.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift