Bookkeeper
4 weeks ago
Title: Bookkeeper
Location: Pasadena (91105)
Firm Profile: Hunt Design is a graphic design consulting firm specializing in wayfinding design, signage systems, environmental graphics and exhibit design for public spaces, parks, museums, attractions, retail projects, entertainment centers, hospitality and multi-use developments.
SKILLS AND ABILITIES:
- Advanced proficiency in QuickBooks
- Proficiency in Mac operating systems, Word, Excel, and Google Docs
BOOKKEEPING RESPONSIBILITIES
- Prepare and send invoices
- Accounts payable functions
- Bank reconciliation
- Maintain a general ledger
- Monitor company cash flow
- Process employees’ timesheets and provide hours to payroll service.
- Remit payroll, income, sales and use taxes
- Monitor client accounts for late or non-payment
- Work closely with firm Principals and other designated employees to ensure accounting accuracy.
- Collect information for auditing purposes
- Assist with tax preparation for company accountant
- Credit card reconciliations
- Management of receivables
- Management of the Empower account and funding the bi-weekly Cash Calls funding for 401(k)
- Yearly pension Census
- Annual workers comp audit
- Business licenses renewals
ADDITIONAL RESPONSIBILITIES
- Coordinating Certificates of Insurance process for clients
- Annual filing with the Secretary of State.
- Annual SBE (Small Business Enterprise) certification with State of California
- Annual Metro SBE certification
- Annual SAM certification
- Metro subcontractor monitoring report of payment compliance
Successful candidates should possess many of the following qualities.
- Excellent verbal and written communication skills.
- Strong organizational, problem-solving, and analytical skills; ability to manage priorities and workflow.
- Strong mathematical skills.
- Ability to work in collaborative environment with a diverse group of coworkers.
Hours: 24 hours per week (schedule is flexible within limits of normal work hours)
Work Location: In-person (with consideration of partial remote work after first 3 months)
EDUCATION AND/OR EXPERIENCE:
Associate’s degree (AA/AS) or equivalent; three to five years’ related experience; or equivalent combination of education and experience.
PHYSICAL DEMANDS:
Hunt Design’s office is on the second floor of a building that does not have an elevator and is not accessible for some persons with limited mobility.
As Part of the Team, You’ll Enjoy:
- Health insurance benefits
- Vacation time + sick time (PTO)
- Paid holidays
- 401(k) with annual company contribution (after 1 year of service)
Our HR Department (JHR) will reach out to qualified applicants to start the interview process.
*EOE, please no recruiters.
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