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Accounts Payable Specialist
2 months ago
Woodmont Real Estate Services is a premier asset and property management company, we're proud to offer Northern California over 50 years' experience managing a diverse portfolio of commercial and multifamily properties. We're renowned for our hands-on management approach, marketing know-how and in-depth knowledge of submarkets throughout the region. It's what's allowed us to create unique strategies that are truly custom to each property.
Our mission: To add value to our clients by providing superior service to all who live and work at the properties we manage. To achieve this goal, we create an exceptional professional environment for all associated with our organization.
All are welcome here. We respect and honor differences in gender, race, age, faith, ethnicity, sexual orientation, and gender identity. Because we all thrive when our differences are valued.
Values: Integrity, Excellence, Respect, Loyalty, Diligence, Teamwork
Woodmont is currently seeking an Accounts Payable Specialist who will be primarily responsible for processing and payment of multi-family and commercial property invoices. The schedule is 40 hours per week, Monday through Friday, 8am - 5pm. In this role, the Accounts Payable Specialist will assist the Controller and take the lead on special projects as assigned by the Assistant Controller. We are looking for an A/P professional with proven experience and ambition. You are required to be in the office for this position.
Essential Job Functions:
1. Review and approve invoices submitted through the Avid payment system.
2. Process and pay invoices submitted manually by the sites including utility bills, payroll, security deposit refunds, resident referrals, government entity bills, contract invoices, expense reports and petty cash.
3. Review invoices for proper approvals per dollar maximum schedule provided by VP/Controller. Invoices lacking proper approvals should be returned to the property for the manager’s approval.
4. Review every invoice for compliance with Accounts Payable policy and procedures.
5. Route petty cash reimbursements to VP/Controller for approval before paying.
6. Obtain payment approval from accountants.
7. Print checks for any bills submitted through Item 2.
8. Route checks for matching.
9. Obtain a second signature on checks exceeding $2,499.
10. Disburse checks.
11. Prepare and maintain Excel spreadsheets for utility import files.
12. File backup to temporary holding files.
13. Research new vendors to ascertain Compliance Depot status before requesting new vendor setup.
14. Research outstanding invoices and respond to inquiries from vendors and property managers.
15. Assist Assistant Controller, Multi-Family in annual preparation of 1099 forms.
16. Special projects as assigned by Assistant Controller.
Minimum Qualifications:
1. Education/Experience: College Degree preferred or at least 2 years of experience in the field or in a related area.
2. Language Ability: Effective oral and written communication skills with customers, coworkers and management. Ability to read and comprehend reports and invoices. Ability to write basic correspondence.
3. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
4. Computer Skills: Must have excellent computer skills including strong knowledge of Microsoft Outlook, Word, Excel. Knowledge of Real Page, MRI, and Yardi or any property management software accounts payable system is helpful, but not required.
5. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages. Ability to apply concepts such as fractions, percentages, and proportions to practical situations.
6. Certificates, Licenses, Registrations: none required
We Offer:
Full Time benefits include paid vacation and sick time, Medical, Dental, Vision, Life insurance and 401(k) Plan
Commuter Benefit
Employee Assistance Program
Excellent work environment with a committed team
Drug Free Workplace
Competitive Salary
Salary Range: $30.29 - $32.21 per hour
The company considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary bonus (eligibility may vary based on role), vacation and sick time off, and a benefits package.
Woodmont is an E-Verify employer and will provide your Form I-9 information to the authorized government agency to confirm that you are authorized to work in the U.S. For more information, please visit E-Verify.
Equal Opportunity Employer
