Document Management Specialist
6 days ago
Full time - Remote in US
Office location: Lake Zurich, IL,
Department:
Document Management
General Description:
The Document Management Specialist creates and supports the document management infrastructure life cycle. The Document Management Specialist is a key member of Dovenmuehle that ensures all client documents are received and processed into our systems. He/she helps to design, automate and maintain the systems that help Dovenmuehle relies upon to service our client base. He/she helps influence the architecture and process workflows that allows our clients to send their mortgaging documents to DMI in a timely and qualitative manner.
Internal Contacts:
All levels of management, team members, internal and external customers
External Contacts:
Vendors and external customers
Responsibilities - Include but are not limited to.
- Own and be a subject matter expert in the document management lifecycle.
- Recommend necessary changes to our document management technology to ensure we continue to service DMI clients with exceptional results.
- Responsible for automation, tuning and maintenance of the Document Management System (DMS) scripting and workflow process.
- Create and maintain document classification in the DMS.
- Create and maintain document data extraction using VBScript.
- Develop custom report generation from the DMS databases.
- Liaise with focus groups of end users of all levels to ensure a positive user experience.
- Manage new requirements and new initiatives to develop department solutions for their document flow processes.
Required Qualifications:
- Bachelor's degree in information technology, Finance, or Business Administration or equivalent experience; M.B.A. is a plus.
- 3 – 5 years of Management experience in Mortgage Banking/Servicing or related financial services preferred.
- 3 – 5 years of experience with VBScripting.
- 1 – 2 years MS SQL experience preferred.
- 1 – 2 years of experience with SSIS, PowerShell, Python or experience with a document imaging system is preferred.
- Document management and document workflow experience for enterprise solutions.
- Document management software experience background is a plus.
- Vendor management experience is desired.
- Outstanding communication skills and intermediate to advanced Excel and Word applications are required.
- Strong analytical skills.
- Ability to communicate effectively with various levels of management verbally and in writing.
- Experience with Financial Services MSP is preferred.
- Proficient Microsoft Office and particularly Excel skills preferred.
- Ability to independently problem solve and work in a highly complex compliance environment.
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